Administrative Assistant

Job description / Role

Administrative Assistant - London

Responsibilities
• Supports the Investment Director and Investment team based in the London office as well as coordinating with the investment team members based in Dubai.
• Welcomes guests by greeting them, in person or on the telephone; answering or directing inquiries.
• Supports executives visiting from the company’s other offices during their business travel.
• Scheduling meetings, conferences, teleconferences, assists with travel arrangements and coordinate diaries of team members.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Prepares reports and presentations by collecting and analyzing information.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintains customer confidence and protects operations by keeping information confidential.
• Secures information by completing data base backups.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Liaises with external parties in relation to billing/ invoices etc.
• Contributes to team effort by accomplishing related results as needed.

Requirements

Skills and Qualifications:
• Writing Skills, Reporting Skills, Scheduling, Microsoft Office Skills, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication
• Preferably a higher education qualification. (Min requirements “A” levels or equivalent )
• Minimum 3 years’ working experience in a support function
• Attention to detail, positive personality and ability to show initiative

About the Company

We are a leading employer in the MENAT region (Middle East, North Africa & Turkey) and our inherent values guide the way we work with our business partners, within our communities, and with each other. We want our employees to both feel a sense of pride, and to feel part of our journey to global success. We have created a culture where ideas can blossom, people can thrive, and success can flourish. The breadth and depth of our businesses means we’re able to offer a wealth of opportunities across a number of diverse sectors worldwide. We have the potential to open doors to your future.