Job closed
Ref: QP103-670
Job description / Role
We are seeking an Office Manager to provide support and management of our client’s London office. This role will report to the Operations Manager and help with the day-to-day management of an office of 25-30 people. The ideal candidate will have experience in providing a range of operational activities, including general administrative duties, supplier management, IT procurement and travel support. This position is “the face” of the firm in London and must represent and demonstrate our values. The role will be a good match for someone energised by problem-solving, who works well under pressure and understands the flexibility and level of service required to run a professional office.
Responsibilities:
Office Management
• Management of day-to-day operations of the office
• Providing front-of-house support and welcoming clients and suppliers
• General management of the office to ensure that we provide our staff with the optimum experience and the environment maintains a professional look and feel.
• Effective management of company subscriptions
• Working with 3rd parties and suppliers to confirm health and safety standards are adhered to, along with other legal requirements
• Liaising with building management to deal with any office-related issues
• Partner with the Office Lead to run weekly office meetings and update staff on Operational issues
• Organising and managing social events throughout the year
Office Admin/EA Support
• Play a key role in the arrangements and inductions of new joiners and the exit process for leavers within the London team
• Tracking London office administrative and company information documents to ensure they are always up to date
• General EA support to senior management, including setting up and coordinating meetings
• Administrative support services (proposals printing/delivery, visa processing, courier, basic office management)
• Travel – coordination with other Office Managers to advise Consulum staff on travelling to the Gulf
• Oversee travel and accommodation requirements for the London team, and support other offices’ travel arrangements as needed
IT admin
• IT set up for new starters in the office (we use MacBooks and iPhones)
• Management of the IT equipment inventory for the team
• Purchasing IT equipment for the team
• Liaise with the IT team to manage distribution lists in Microsoft Office & Groups on Dropbox
• Communication of IT rollouts and updates to all staff
Requirements
Skills:
• UK National currently in the UK
• Excellent Microsoft Word, Excel & Outlook skills
• Microsoft Outlook, email, and calendar management
• Excellent written English
• Highly organised
• Laser-focused attention to detail
• Focus on quality, discretion and confidentiality
• 6+ years of office management experience at a professional services firm
About the Company
RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.
Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.
What we do:
Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.
We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.