Procurement and Admin Assistant | Jobs in Dubai, UAE by Air Products

JOB DESCRIPTION / ROLE

Employment: Full Time

• Manage office on a daily basis and perform a variety of administrative and clerical tasks.
• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen and forward incoming phone calls.
• Ensure office area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Update calendars and schedule meetings.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.

Procurement Admin Support:
• Manage onboarding process for new vendors as per Company procedure.
• Ensure regional approved vendor and contractor list is always updated.
• Manage regional contracts administration.
• Responsible for regular updates of procurement reports such as Non-conformance, SSJ etc. while ensuring company procedure is followed.
• Create and update procurement reports such as spend, savings, KPIs etc.
• Manage Procurement site.
• Issue RFQs and evaluate proposals as and when needed.
• Supports buyers during their leave.

REQUIREMENTS

• High school degree; additional certification in Office Management is a plus.
• Minimum two years of experience.
• Proven work experience as a Receptionist, Front Office Representative or similar Admin role.
• Proficiency in Microsoft Office Suite.
• Self-disciplined, self-motivated, demonstrate ability to work effectively with minimal direction.
• Hands on working mentality.
• Positive attitude and passion to learn.
• Hands-on experience with office equipment (e.g. fax machines and printers).
• Professional attitude and appearance.
• Good written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• Arabic speaker is preferred.

ABOUT THE COMPANY

Air Products touches the lives of consumers around the globe in positive ways every day. With approximately 16,000 employees and operations in 50 countries, we serve customers across a wide range of industries, including refining, chemical, metals, electronics, manufacturing, and food and beverage. We supply a unique portfolio of atmospheric and process gases, equipment and services.

Founded in 1940, Air Products has built a reputation for its innovative culture, operational excellence and commitment to safety and the environment. Our passionate, talented and committed employees from diverse backgrounds are driven by Air Products’ higher purpose to create innovative solutions that benefit the environment, enhance sustainability and address the challenges facing customers, communities and the world.

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