Administrative Assistant

JOB DESCRIPTION / ROLE

Employment: Full Time

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Dubai, UAE. The ideal candidate will provide administrative support to ensure efficient operation of the office. The Administrative Assistant will play a key role in facilitating communication and coordination between various departments and external stakeholders.

Responsibilities:
- Greet and assist visitors and clients in a professional and friendly manner.
- Manage and maintain office supplies and equipment.
- Coordinate and schedule appointments, meetings, and travel arrangements for the team.
- Handle incoming and outgoing correspondence, including emails, letters, and packages.
- Assist in the preparation of reports, presentations, and other documents.
- Maintain and update filing systems, both electronic and physical.
- Support the team with data entry, record-keeping, and database management.
- Assist in organizing and coordinating events, conferences, and other special projects.
- Perform general administrative tasks such as photocopying, scanning, and filing.
- Handle confidential information with integrity and professionalism.

REQUIREMENTS

- Proven work experience as an Administrative Assistant, Secretary, or similar role.
- Accounting knowedge
- Proficient in MS Office (Word, Excel, Outlook, and PowerPoint) and office management software (e.g., ERP systems).
- Excellent time management and organizational skills with the ability to prioritize tasks.
- Strong verbal and written communication skills in English, with additional languages being a plus.
- Ability to multitask and work efficiently in a fast-paced environment.
- Attention to detail and problem-solving skills.
- Discretion and trustworthiness due to access to confidential information.
- A high school diploma or equivalent; additional qualifications in Office Administration are a plus.

ABOUT THE COMPANY

Illuma Global, a distinguished oil trading company based in the United Arab Emirates (UAE). Our commitment to excellence, strategic foresight, make us a preferred partner in the dynamic oil trading landscape. As a well-capitalized entity with ambitious plans for growth, we are poised to bring in capital to fuel our expansion and strengthen our market presence.

At Illuma Global, we boast robust connections to the world market. This invaluable link enables us to gain in-depth market insights and forge mutually beneficial partnerships, positioning us as a leading trader in the UAE-worldwid trade corridor.