Document Controller

Job description / Role

Overview

Mission

The Document Controller participates in the implementation and the management of a documentary support in order to:

- Manage the documents and records in EDMS
- Manage a documentation centre with all the documents including drawings and correspondence / technical submissions of the project
- Answer the staff information and project document requirements

Responsibilities

- Tasks, activities and responsibilities

Document Controller is responsible for the following tasks/activities:

- Work as a gatekeeper for the relevant project
- Registering and transmitting all documents in EDMS (ACONEX)
- Uploads and registers documents on ACONEX according the established procedure by providing necessary details like:
- Document Number
- Title of the document
- Type of document
- Revision or version number of the document
- Revision /creation date of the document
- Log number or reference number of incoming documents (if any)
- Other mandatory attributes / fields (if any)
- If and when required, scans, renames, copies, distributes or transmits through EDMS the documents to the concerned persons
- Answers the staff queries regarding project documents and provides information to them regarding documents
- Keeps record of all documents up to date in the form of EDMS document register
- Monitors the hard copies of the documents in the documentation centre or room (if any) and advises to the Clerical assistant regarding filing
- Prepares a daily, weekly or monthly document reports (if and when required) communicates the filed documents asked by the ADPi staff.
- Updates any document(s), list(s) or records for the ADPi staff (if and when required)
- Informs and update the Administration Manager regarding shortcomings and bottlenecks in the documentation system and procedures
- Assists and coordinates with the quality team in documentation and records of the
- Quality Management System related documents
- Any other job assigned by ADPi management within his/her framework of contract and skills

In the framework of his/her activities, the Document Controller works efficiently to promote quality requirements.

Requirements

Qualifications

Skills and competencies, qualifications and personal attributes

Document Controller demonstrates following skills, competencies and knowledge:

- Graduate from an institute
- 5 years experience in Document control
- Able to use EDMS (ACONEX) system efficiently for documentation and records
- Good knowledge of project processes and procedures
- Able to manage various documents
- Fully conversant with software or web applications (EDMS related) and basic computer skills like MS Excel, MS Word etc.
- Familiar and able to use various hardware / equipment for printing, scanning, photocopying etc.

About the Company

ADP Ingenierie, a wholly-owned Groupe ADP subsidiary, is a French engineering company that carries out architectural and engineering activities worldwide dealing with design of new airports or existing airports development.

Its teams of experts can accompany a project from the initial design to operational stages and group together multiple skills, from engineering to architecture, studies and the supervision of works.

With 400 employees of 46 nationalities working in 19 different countries, ADP Ingenierie is presently carrying out over 130 projects concurrently worldwide.