Engineering Coordinator

Job description / Role

Mantis, part of the Luxury & Lifestyle division of Accor, is a leading, conservation-focused hotel group with curated hotels, eco-lodges and waterways experiences located all over the world. Sustainable travellers have been enjoying eco-tourism, safaris and adventure travel with Mantis since 2000. Rooted in conservation, Mantis pursues sustainable business practices and develops tourism products that are respectful of the environment and communities in which they operate. Whether small and intimate or vast and complex, on a sweeping African plain, beach-side escape or bustling city, each is an exceptional place for guests to find themselves. While uniquely different in the experiences they offer, all are linked through a collective obsession to be extraordinary, to be rare in a world that mass-produces sameness.

Job Description

Engineering Coordinator

The Engineering Coordinator plays a pivotal role by assisting with various administrative tasks, such as preparing reports for water, electrical, and LPG usage, maintaining inventory lists, managing employee documents, and reporting to the Director of Engineering. Responsibilities also include tracking attendance, requisitioning maintenance items, and documenting maintenance requests, as well as providing support during emergencies and maintaining a safe work environment. Attendance at monthly training sessions and fire hydrant exercises is essential, along with handling additional duties like maintaining records, arranging meetings, and assisting in financial reporting, all of which contribute significantly to the department's success.

Key Responsibilities:

- Administrative Support: Assist in Engineering Department administrative tasks, including preparing water, electrical, and LPG reports, activity logs, and payroll documents. Maintain inventory and asset lists for tools, materials, and equipment, as well as managing employee documents and fostering good working relationships within the organization.

- Attendance and Support: Prepare daily employee attendance sheets and submit them monthly. Aid in requisitioning items for resort maintenance and ensure proper logging of maintenance requests, along with recording materials used. Maintain cleanliness in engineering workshops and job sites.

- Teamwork and Safety: Assist engineering crews in emergencies and manpower needs, ensuring punctuality, reporting major issues to superiors, and prioritizing safety in all tasks. Attend monthly fire hydrant exercises and job-oriented training sessions conducted by the Engineering Department and HR.

- Additional Duties: Maintain information records and stationary stock, arrange meetings, take notes, and distribute information accordingly, as well as assisting in preparing information for monthly finance reports.

Requirements

- Education and Experience: Certification, or diploma required, with demonstrated experience in administrative roles, preferably in an engineering or technical environment.

- Organizational and Communication Skills: Strong organizational abilities to effectively manage schedules, documents, and meetings, coupled with excellent written and verbal communication skills for clear and concise correspondence with internal and external stakeholders.

- Computer Proficiency: Advanced proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and familiarity with administrative software systems.

- Attention to Detail: Keen attention to detail to ensure accuracy in record-keeping, document preparation, and data management.

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.