Investment Associate

Bahrain

Ref: LP127-1951

Job description / Role

Employment: Full Time

Company:
Our client is an Islamic investment banks. They are currently looking to recruit an Investment Associate to be based in Bahrain

Duties & Responsibilities
• Develop and implement a catalogue of items and preserve the accuracy of catalogued items.
• Be the primary contact and custodian for files/records and establish a work flow/procedure for the movement and tracking of documents, invoices, and engagement letters.
• Monitor and update active records on a daily basis and maintain an archive for storing old files and historical data in a secure manner.
• Ensure the storing/archiving of information is consistent across organization, and in line with the department’s record keeping policy and procedures.
• Safe keep relevant documentation for facilitating a clean audit.
• Retrieve and organize necessary papers for key meetings.
• Co-ordinate the translation of documents to Arabic or English as required.
• Communicate effectively with internal stakeholders to gather or distribute relevant information and documents.
• Manage calendars, schedule and organize meetings, follow up and send reminders to department heads to promptly submit the required documents to update files.
• Work in close coordination with various departments to ensure smooth management of the day-to-day activities and achievement of role objectives.
• Provide regular reports to the department head and escalate any documentation issues/concerns, as appropriate.
• Serve as a backup for other team members and provide support in case of resource shortages or absences.
• Work with the team on special projects and ad-hoc duties, as assigned.
• Compose general correspondence, and assist in preparation of e-mails, memos, reports, letters, agendas and PowerPoint presentations, as instructed.
• Serve as recording at meetings, assembling background materials; and taking minutes of meetings, and processing post meeting documents.
• Organise, prioritise, and handle information, e-mails, phone calls as well as other non-routine correspondence.
• Organize the necessary travel arrangements such as visas, flight bookings, hotel accommodation, and transportation.
• Identify documentation/information gaps and take steps to complete the missing paperwork appropriately.
• Maintain confidentiality of all official matters and handle sensitive and highly confidential documents/information with utmost confidentiality.
• Communicate effectively with various staff members within the group to gather or convey relevant information.

Requirements

Qualification & Experience
• A Bachelor’s Degree or Diploma of business related certificate.
• 2-4 years’ experience in an office/business administration or secretarial role.
• Excellent verbal and written communication skills in English; Arabic is advantageous
• Knowledge of real estate business is desirable.
• High proficiency in Microsoft Office (Word, PowerPoint, Outlook, Excel)
• High degree of accuracy and attention to detail
• Ability to multi-task and prioritize.
• Excellent organizational, time management and communication skills
• Strong computer skills
• Ability to work independently when required and with high degree of self-checking
• Ethical, reliable, proactive, and enthusiastic
• Ability to handle strictly confidential information

About the Company

Propel Consult delivers a service in step with the needs of both our client companies and candidates. Our ability to add value to all levels of recruitment stems from our wholehearted belief in providing a professional service to both parties. We have built relationships with many leading indigenous and mulitnational organisations throughout the Middle East and internationally in countries such as UAE, Qatar, Saudi Arabia, Oman, Bahrain, Kuwait, Egypt and many more. Concentrating our resources has created 5 distinct specialist divisions: