Secretary - Bahraini National

Job description / Role

Overview

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 57 years we've led with vision, contributing to many of the world's most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50th largest global architecture firm and #1 Firm in the Middle East Region in their 2021 WAS 100 Survey.

We invite you to join us.

Our newest opportunity is for a talented Secretary to join our award-winning team based within our Bahrain Office. This role is for Bahrain Nationals.

This critical role will be responsible for providing high-level administrative support to the Executive - Infrastructure Division through performing clerical functions such as diary/calendar management, preparing correspondence, receiving visitors, arranging conference calls and schedule meetings while ensuring high levels of diplomacy, confidentiality and projecting a professional image.

Responsibilities

Paramount to success within this varied role will include:

- Preparing letters, reports, memos, minutes of meetings, invoices, financial/variation statements or other documents using word processing, spreadsheet database or presentation software.
- Conducting research, compile data and prepare papers for consideration and presentation by executives, committees and directors.
- Reading and analysing incoming memos, letters, submissions and reports to determine their significance and plan their distribution.
- Answering phone calls from suppliers or any client prospects and direct calls to appropriate parties or take messages.
- Performing general office duties, such as monitoring office supplies, maintaining records, management of database systems, and monitoring timely submission of reports.
- Filing and retrieving corporate documents, records and reports.
- Receiving, sorting and distributing incoming correspondence, and email.
- Making travel arrangement for the executives and manage executive diaries.
- Managing Outlook/MS Teams calendar.

Requirements

To be successful in this dynamic opportunity, we envisage that you will bring a minimum of 5 + years' career experience coupled with advanced proficiency in MS applications (Word, Excel, PowerPoint) Aconex knowledge is a plus , partnered with a Bachelor's Degree or Diploma in Administration or equivalent .

Experience working within the Gulf Region is essential whilst a background in the engineering, architectural or construction industry would be viewed favorably.

KEO's performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognize its' contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.

About the Company

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 57 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50th largest global architecture firm and #1 Firm in the Middle East Region in their 2021 WAS 100 Survey.

We invite you to join us.