Administrative Assistant I

Job description / Role

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.?

Right now, we're bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.

We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects.

Position reports to: Country Manager - Environment & Society

Job Description:

Document Management
- Prepare and distribute correspondence and program documentation.
- Receipt and distribute group documentation.
- Set up and maintain group files.

Administration support
- Prepare expense reports and purchase orders.
- Arrange meetings, including organizing equipment requirements, ordering of food and beverages.
- Support the administration teams of other customer sector groups.

Correspondence
- Secretarial/administrative support.
- Typing of correspondence for internal and external clients.
- Typing of memos, letters, faxes and proposals.

Quality Assurance
- Quality Assurance - Responsible for working within the provisions and guidelines of the Quality Assurance system relevant to the Procurement group.
- Safety - Responsible for personal safety safe working practices for the BU, etc. Understand and follow OH&S procedures.

Capabilities:
- Business correspondence and documents are prepared and distributed in accordance with organizational guidelines and within required timelines.
- Registers, databases and files are maintained with accurate and timely information in accordance with organizational requirements.
- Administrative support is provided to the department and other departments/areas in an effective and timely manner.
- Demonstrated understanding of all company policies and procedures applicable to current role.
- Develop others and own ideas - Seek and expand on original ideas, enhance other ideas, and contribute own ideas about the issues at hand.
- Use of effective interpersonal style to establish good interpersonal relationships by helping people feel valued, appreciated, and included in discussions.
- Clear communication that follows a logical sequence, stresses the major points and seeks input from the audience.
- Able to attend to messages from others, correctly interpreting the message and responding appropriately.
- Take prompt action to accomplish objectives and implement new ideas or potential solutions
- independently.
- Manage time and resources to ensure work is completed efficiently, through prioritization of tasks and scheduling of activities.
- Use of time effectively to prevent irrelevant issues or distractions from interfering with work completion.
- Set high standards of performance, assume responsibility and accountability for successfully completing high quality tasks.
- Attention to detail and responsibility for outcomes.

Requirements

Essential skills/experience
- Proven time management and organizational skills.
- Demonstrated verbal and written communication skills.
- Ability to work with and maintain confidential information.
- Able to work with details and complex documentation.

Work autonomously whilst contributing to the team.

Matching indicators
- Secretarial or Office Administration qualifications.
- MS Office experience essential.
- Engineering consultancy experience is highly preferred.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

About the Company

Worley is a leading global provider of professional services in the energy, chemicals and resources sectors. We partner with our customers to address their most critical challenges at every stage of their projects: from initial concepts to sustaining and enhancing their assets. And we provide smarter, bolder solutions while delivering on our own sustainability commitments.

We are 51,000 bright minds across 46 countries all driven by a common purpose – delivering a more sustainable world. While working to fulfill our ambition to be recognized globally as the leader in sustainability solutions.