Ref: QP509-29

Job description / Role

Employment: Contract

Responsibilities:
• Develop event objectives in collaboration with clients, understanding their goals and target audience.
• Plan, coordinate, and execute events from start to finish, including event design, technical proposal building, budgeting, logistics, vendor management, execution planning and on-site coordination.
• Conduct thorough research and sourcing of event concepts, venues, vendors, suppliers, and contractors to secure necessary resources within budget and quality parameters.
• Manage event budgets, including cost estimation, tracking, and financial reporting, ensuring effective cost management and adherence to client budgets.
• Coordinate with internal teams and external stakeholders to ensure all event elements (e.g., production, AV, catering, registration, transportation) are effectively planned and executed.
• Prepare detailed event timelines and action plan, production schedules, and run sheets, streamline sheets, ensuring all team members and vendors are aligned and well-informed.
• Oversee event registration processes, including attendee management, ticketing, and guest communication.
• Liaise with clients, vendors, and sponsors to manage expectations, address concerns, and ensure successful collaboration throughout the event lifecycle.
• Conduct site inspections and venue walkthroughs to assess feasibility, identify potential challenges, and ensure event spaces meet client and safety requirements.
• Coordinate and manage event logistics on-site, including setup, troubleshooting, and managing any unexpected situations that may arise.
• Evaluate event success and conduct post-event analysis, gathering feedback, analyzing metrics, and preparing post-event reports.
• Stay updated on industry trends, best practices, and emerging technologies to provide innovative event solutions and enhance client experiences.

Requirements

Qualifications:
• Bachelor's degree in event management, hospitality, marketing, or a related field.
• Minimum 5 years of proven record in the GCC region.
• Strong organizational and project management skills, with the ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Excellent interpersonal and communication skills, with the ability to build relationships, negotiate contracts, and collaborate with diverse stakeholders.

About the Company

entourage marketing and events management, is not just an average agency but a team of seasoned, senior level consultants who develop winning business strategies and provide marketing horsepower required to produce clear, measurable and recognizable results.

entourage is an agency that enables outstanding results to happen for companies/individuals of all sizes, in a variety of industries and geographic locations.

We, at entourage, provide full event and marketing services with clients in automotive , sports, real estate, media, fashion & beauty and corporate sectors. Though we aim to attract a broad range of clients from a variety of entities, we specialize in helping companies break into the urban market. Our talented team of professionals possess the skills to expose, brand, and market your product or service in an effective manner.

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