Job description / Role

Employment: Full Time


A university registrar is an administrator responsible for updating and maintaining students' academic records, attendance, class enrollments, schedules, and other details necessary to keep the institution in high quality and effective manners. The Registrar has administrative and operational oversight of several key functions of the university as well as the responsibility for creating, maintaining and evaluating the administrative and physical infrastructure required to support the mandate and mission of the institute.


- Provide leadership and develop appropriate recommendations for the implementation of related technology application in support of enhanced services offered through Registration and Records
- Develop and administer the departmental budget
- Coordinate, evaluate and verify student degree audits
- Oversee and approve the University calendars and class, exam, and other scheduling needs
- Support academic units in planning for each semester
- Problem solve the research, analysis and resolution of student disputes as they relate
- Organize and administer the records, registration and graduation functions, including transcript evaluations process in order to provide maximum service to students while ensuring efficient and effective workflow
- Collaborate with administrators, deans, faculty, IT and counselors to facilitate and improve services to students, including catalog and registration/records policy questions
- Train staff at the registrar's office to use software related to records administration.
- Keep student information confidential and secure.
- Supervise the coordination, evaluation and certification of all graduation applications, while overseeing the complete graduation process to include all elements of the rehearsal and ceremony.
- Responsible for collecting, recording, maintaining and reporting of student records
- Provide leadership and develop appropriate recommendations for the implementation of related technology application in support of enhanced services offered through Registration and Records
- Verify during the enrollment process (transcripts and admissions documentation)
- Develop and manage the departmental budget
- Ensure timely and accurate dissemination of schedule and catalog information
- Publish the university course catalog
- Provide ongoing training on course scheduling and contact time to academic department directors and support staff as needed Hire, supervise and evaluate the Records and Registration staff
- Any other tasks related to the role



- Bachelor's Degree (Master's preferred)
- At least five years’ work experience in a related field; prior experience as a registrar for a similar institution is required
- Excellent organizational skills
- Strong computer literacy with database familiarity
- Excellent interpersonal and communication skills
- Excellent written and verbal communication skills in English (Arabic advantage)
- Proficiency in MS Office (Word, PowerPoint, Excel) and database applications.
- Conflict resolution and multi-tasking skills
- Demonstrate a high degree of service mindset and delivering results
- Demonstrate a high degree of professionalism and the can-do mindset
- Manage complex and highly sensitive materials and to foster a culture of confidentiality
- Strong work ethic with the ability to excel in a demanding, outcome-oriented, and dynamic environment with little supervision


- Familiar with the American education system is an advantage
- Ability to work collaboratively with faculty, administrators and another staff member
- Ability to make balanced judgments and decisions
- Ability to work well with individuals from diverse backgrounds
- Strong organizational and planning skills
- Ability to succeed in a fast-paced environment

About the Company

Prospective Employees

The American University of Iraq - Baghdad is a diverse and inclusive community of scholars dedicated to the mission of bringing a quality, American-style university education to the young people of Iraq and the larger region. AUIB does not discriminate in its hiring or admissions on the basis of race, creed, gender, or religious affiliation, but welcomes everyone to work and study here. All expatriate faculty and staff are provided accommodations on campus in private apartments.

About AUIB

Opening its doors in the Fall of 2020, AUIB is now hiring faculty in a number of positions for its Colleges of Arts & Sciences, Business, International Studies, and Health Sciences. AUIB began as a dream of influential individuals in Iraqi and United States business, industry, and government who want to see a world-class institution of higher learning established in Baghdad, reminiscent of the days when the capital city was an educational mecca and flourishing capital of the Muslim world. With a grand library, palatial college buildings and student centers, state-of-the-art classrooms, laboratories, and athletic facilities, AUIB will be a beautiful campus attracting students, faculty, and staff from throughout the world. We invite you to join us in this exciting new venture!

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