Senior Administration Assistant

Job description / Role

Senior Administration Assistant - Qatar Airways - Baghdad

Purpose: To provide general secretarial support to the Country Manager including the handling of confidential and Sensitive issues, which require a high degree of discretion. To perform typing and transcription duties and other tasks as assigned by immediate manager. Promote high standards of corporate values through correspondence, telephone, and personal contact.

Accountabilities:
- Perform various clerical, administrative, or secretarial duties to support requirements and maintain the office functions smoothly on daily basis.
- Compose reports and correspondence containing decision of designated manager.
- Process staff duty travel papers including exit permits, tickets, per diem allowances etc.
- Process visitors travel documentation including visas, tickets, accommodation
- Maintain accurate staff records concerning annual leave, attendance , overtime, legislative requirements
- Prepare and distribute correspondence relating to meeting minutes
- Respond to email, faxes and incoming post.
- Manage and maintain office pantry supplies, prepare requisitions requests
- Arrange participate in, implement conferences and meetings as requested
- Coordinate request from staff and Doha regional office
- Proactively propose system/procedure enhancements to improve performance and efficiency

Requirements

You will have 3 years of job related experience, with minimum of 1 or more years in secretarial/administrative position preferably in a multinational/airline/hospitality organization.

You should be well organized, able to work under pressure dealing with confidential information and have advanced knowledge of both written and spoken English.

IT skills (Excel, Word and Power Point) are essential for the position.

About the Company

Qatar Airways is proud to be one of the youngest global airlines to serve all six continents, and thanks to our customers’ response to our offerings, we are also the world’s fastest-growing airline. We connect more than 150 destinations on the map every day, with a fleet of the latest-generation aircraft, and an unrivalled level of service from our home and hub, the Five-star airport, Hamad International Airport in Doha, the State of Qatar.

Travel today involves a mix of short, medium and long-haul segments, with more people travelling than ever before. With the breadth of network coverage today, virtually no destination is unreachable. This is why the commitment to service is paramount; as our guests are travelling farther and more frequently than ever before, the experience on board is an important part of the journey itself.

Since our launch in 1997, Qatar Airways has earned many awards and accolades, becoming one of an elite group of airlines worldwide to have earned a 5-star rating by Skytrax. Voted Airline of the Year by Skytrax in 2011, 2012, 2015 and most recently in 2017, Qatar Airways has won the confidence of the travelling public. We have accomplished these goals by focusing on the details – how we run the business, and how you experience our airline.