Facilities and Administration Coordinator

Job description / Role

Overview

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 57 years we've led with vision, contributing to many of the world's most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50 th largest global architecture firm and #1 Firm in the Middle East Region in their 2021 WAS 100 Survey.

We invite you to join us.

Our newest opportunity is for a talented Facilities and Administration Coordinator to join our award-winning team based in Amman, Jordan.

Responsibilities

We envisage success in this role to include:

- Books business related air tickets through corporate travel agents.
- Coordinates with PRO to ensure staff have the appropriate travel visa documents before travelling.
- Arranges corporate (owned) vehicles and vehicle hire on behalf of the business.
- Maintains records for all company car leases and renews/extends as required.
- Negotiates corporate rates and credit facilities with hotels. Maintains files on all hotels used with updated rates, services provided, contact details, etc. May visit and assess new hotels to ensure suitability.
- Arranges hotel accommodation and applicable airport transfers for pick up and drop off.
- Negotiate rates with existing vendors on an annual or ad hoc basis. Seek feedback from travelling staff regarding services, escalating issues to FM&A management where necessary.
- Acts as the primary liaison with hotel marketing/reservation representatives and travel agents to maintain a positive relationship.
- Researches promotions and incentives for both travel and accommodation.
- Registers and maintains memberships for promotional materials for both travel and accommodation.
- Researches costs of rental cars with respect to size and provides recommendation to senior Facilities Management & Administration team members.
- May coordinate President's driver and provide instructions as required.
- Maintains LPO records of all travel and accommodation.
- Provides senior Facilities Management & Administration team members with monthly reports on expenditure for both travel (including car hire) and accommodation and offers solutions to reduce costs.
- Performs other duties as assigned.

Requirements

Qualifications

- To be successful in this dynamic opportunity, we envision that your career journey to date will include a minimum of 5 years work experience partnered with a Bachelor degree in Business Administration or other related field.
- Good interpersonal skills, good written/verbal English and computer literacy required.
- Intermediate skills with Microsoft Office Suite. Ability to work flexible work schedules based on office need.

KEO's performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its' contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.

About the Company

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 57 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50th largest global architecture firm and #1 Firm in the Middle East Region in their 2021 WAS 100 Survey.

We invite you to join us.