Travel Support - Hotel Bookings Associate (3 Months Fixed Term)

Job description / Role

Office Management - Travel Support - Hotel Bookings Associate (3 Months Fixed Term)

Line of Service
Internal Firm Services

Industry/Sector
Not Applicable

Specialism
IFS - Internal Firm Services - Other

Management Level
Associate

Job Description & Summary
The Travel Support Team sits within the Operations team and is responsible for the implementation/administration of travel activities.

The Travel Support Team is responsible for setting, monitoring and continuously improving the firm's transportation processes but predominantly focusing on the day to day hotel bookings for transient and project travellers.

The Travel Support manages all day to day activities around visa requirements and hotel reservations.

Financial
- Supports day to day activities in light of the travel expense and travel approval principles, ensuring accurate reflection within the Travel Management System for all staff
- Drives and supports a culture of long-term saving on travel costs
- Tracking and upwards reporting of all savings made within the hotel travel team 
- Works with Travel Operations and Procurement Leads to drive cost efficiencies in processes
- Ensures payments are made for all hotel bookings in accordance with the firm's travel requirements and accurately billed to PwC legal entities

Customer
- Responsible for day to day booking and delivery of hotel and visa activities including online and offline and out of policy bookings and approvals 
- Provides first level response on hotel queries and escalates complex requests to the Travel Operations Lead 
- Monitors external service provision by vendors and flags service issues to the Travel Operations Lead as appropriate
- Completes reviews and audits  rates displayed within the firm's online booking system (KDS) and highlights errors or anomalies to the Travel Operations Lead as appropriate
- Works flexibility to accommodate peak times of travel e.g. busy season and graduate induction travel times 

Internal Process
- Support reviews and recommendations to optimise travel spend including:
- Hotel pricing alignment with market 
- Travel patterns
- Additional tasks as assigned by Travel Operations or Hotel Project Lead
- Promotes and enforces compliance of the firm's travel booking processes and procedures

Learning & Growth
- Adhere to policies and procedures 
- Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Requirements

Education
- Bachelor's Degree

Language
- Fluency in English required, proficiency in Arabic is an advantage

Overall Experience
- 3+ years of overall experience

Specific Experience
- Experience in travel management agency and/or call center

Knowledge and Skills
- Strong customer service orientation
- Organisation, thoroughness, eye for detail, time management skills and proactivity
- Strong verbal and written communication skills
- Good knowledge in computer skills and managing databases
- Ethical Conduct

Travel Requirements
0%

Available for Work Visa Sponsorship?
No

Government Clearance Required?
No

About the Company

At PwC Middle East, we've set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society.

We're a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems, support one another as we grow, develop and build fulfilling careers.

PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow.

We're striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we're proud of the strength that comes from all our different backgrounds and experiences and we value everyone's uniqueness. We thrive in uncertainty, operate with integrity and leverage the diverse perspectives of our teams.

If you're looking for a place that fuels your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagines ways of working to enable you to lead a more balanced life, then you're a future PwCer.