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Job description / Role
Receptionist/ Admin Assistant - Kuwait
Can you help societies thrive in a world we cannot control?
Can you think international and still act local?
We are looking to recruit a Receptionist/ Administrator for our Kuwait office. This role is suitable for someone who possesses excellent organizational skills with a friendly and approachable manner.
Able to work as part of a team the ideal candidate will be able to multi-task and work with little supervision in a busy reception area.
Responsibilities
• Maintain the professional appearance of the reception area and meeting rooms and manage the booking of meeting rooms.
• Greet and look after clients and all visitors in a way that enhances WSP’s professional image.
• Ensure all duties are performed to a high standard in a warm, pleasant, willing and professional manner and all enquiries are dealt positively.
• Manage the telephone switchboard, dealing with all incoming calls, ensuring a prompt response to all calls and enquiries.
• Organize couriers and dispatches; receive courier packages on behalf of the office
• Sort and distribute all incoming and all outgoing post
• Distribute incoming faxes and manage outgoing faxes
• Assist with the typing of letters, reports and general documentation for prospects and projects using WSP templates.
• Ensure that Health & Safety is embedded into all work practices in line with company policies.
• Provide regular work status updates, including risks or concerns, to line manager.
• Manage the office supplies, stationery, etc. and control of stock on a weekly basis and order as required following WSP Purchase Order system.
• Report any maintenance issues to the Property Manager.
• Work closely with team colleagues, identify opportunities to assist others and to ensure that tasks are completed and deadlines are met satisfactorily
• Undertake additional support work when required
Requirements
In order to meet the challenge you will have the following skills and experience
This is an important position in the office and requires the individual to have an excellent telephone manner and a personable approach, highly organized and able to work on his or her own in a busy reception area and provide support to other teams when required. Candidates will need a good knowledge of the Microsoft Office suit and have a minimum of 2 years of office experience and should be able to communicate in Arabic.
We would like to speak with creative, positive, people focused individuals who are proactive and results-driven. If have a passion for new technology, and thrive upon ‘thinking out of the box’ to develop and deliver solutions to complex problems, then WSP is the place for you. “
About the Company
WSP is one of the world's leading engineering professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Property & Buildings, Transportation & Infrastructure, Environment, Industry, Resources (including Mining and Oil & Gas) and Power & Energy sectors as well as project delivery and strategic consulting services. With 36,000 talented people in more than 500 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.