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Executive Assistant

Michael Page


Ref: HP350-5816

Job description / Role

Employment: Full Time

Executive Assistant - Lebanon

Our client is a leading professional service business with locations spanning globally. They are seeking to expand their workforce and are looking to hire an Executive Assistant for their Beirut facility.

Client Details
The organisation is an industry titan, with over a century of experience within the market. They are seeking to hire an Executive Assistant to join their team in Beirut.

Essential responsibilities:
* Provide Executive support to all assigned Partners and Project Teams
* Prepare reconciliation and payment tracking reports on behalf of the Partners on a weekly basis
* Maintain and foster a strong relationship with both internal and external clients
* Support Partners' professional relationships by maintaining relationship with internal and external client contacts
* Support marketing efforts by assisting with mailings to potential clients, to obtain meetings and to support conference logistics as required
* Screen calls on behalf of consultants and take down any messages to be passed on to the appropriate consultant
* Attend and take minutes of meetings; subsequently, distribute notes to all applicable departments
* Work closely with the Office Manager and HR department to assist with the on boarding process of new Partners
* Manage meetings, calendar schedules and emails of Partners on a daily basis
* Assist with project set-ups by acquiring the required permissions and ID badges to streamline busines activities
* Manage calendars to keep track of any vacations and training schedules for all Project Team members to ensure availability
* Assist in the planning of corporate occasions such as social or charitable events

Job Offer
The successful candidate for this role will be offered a competitive monthly salary. This is an exciting opportunity for an Executive Assistant to progress their career within a leading industry giant.


The ideal candidate for the Executive Assistant role:

* Minimum 5 years of experience within a professional service company or multinational
* Bachelor's degree or similar preferred
* Candidate needs to be based in Lebanon to be considered for the role
* Strong interpersonal skills: ability to interact effectively at all levels
* Comprehensive knowledge of core MS Office, Windows, SharePoint, and technology, including networks and databases
* Discretion in handling sensitive or confidential information
* Problem-solving attitude
* Excellent organisational and time management skills

About the Company

Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting Banking & Financial Services Procurement Property & Construction Engineering & Supply Chain Oil & Gas Technical and Engineering Human Resources Sales Marketing Technology Secretarial Executive Search Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide.

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