Secretary

Job description / Role

The role of Secretary is to provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. You may also be required to train and supervise lower-level clerical staff.

Key Responsibilities and Duties

• Support PMT with personal and work related duties.
• Prepare letters and documentation.
• Receive/make telephone calls.
• Take minutes during meetings as required.
• Assist with the preparation of reports/presentations.
• Organize (or assist with the organization) events, lunches, dinners.
• Attend events as requested in a PR/Hostess capacity.

Requirements

Requirements:

• Excellent English communication skills, both written and verbal
• Good knowledge of Microsoft office (MS Word, MS Outlook, MS Excel and MS PowerPoint)
• Experience with SAP
• Knowledge of Human Resource requirements and procedures (i.e. expenses report processing)
• Minimum of two years’ experience in a similar position
• Familiar with the country and city where the project is located

Competencies:

• Communicating openly & effectively
• Excellence/Drive for Results
• Plan and organize: ability to prioritize workload and able to work under (time) pressure
• Customer services oriented
• Dependability, Commitment & Reliability

Specialist knowledge:

• Experience with SAP
• Good knowledge of Microsoft Office
• Excellent working knowledge of English
• Nature and length of previous experience: Minimum of 2 years’ experience in a similar position
• Soft Skills and Personality traits: Dependable
• Effective communicator
• Drive for results
• Customer services oriented
• Organised
• Language Fluency: English
• Current Location: Oman

About the Company

Recruiting within the Building, Civil and Structural Engineering, Utilities, Transport Infrastructure and Energy markets, based in Southampton, UK and Abu Dhabi, UAE, we offer a wide scope of expertise to cover Europe and the Middle East.

Finding the best people for your business, or the right company for your next career move is always an important process. As such, we consider relationships based on mutual trust and understanding, free of gimmicks and frills, to be of vital importance. We base our activity on honesty and professionalism, offering you the right solution at the right time.

Our team of industry experts will be able to offer excellent insights into their specialist sector, providing useful advise, information and guidance throughout the recruitment process. Whether recruiting personnel or looking for your next role, we want to make sure that partnering with Access Talent Group is an experience you would recommend to colleagues and friends alike. For more information into each industry area we work in, please see our Sectors page.