Team Assistant/Junior Cost Engineer - Omani National

Job description / Role

WTS Energy is currently looking for an Team Assistant/Junior Cost Engineer to work in Muscat on a 1 year renewable contract. Omani nationals only. The client is an international E&P operator. 

The Team Assistant is accountable for supporting the Project Team in all day to day administration with regards to people, performance, safety and budget. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a team of diverse people and programs. The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, positive, enthusiastic, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.

In addition the Team Assistant shall also be responsible for completing junior cost engineering tasks as and when required.

Key Accountabilities:
- Maintaining professional/ safe office environment
- Manage and co-ordinate daily calendar for VP and Project Leadership Team as requested, anticipate materials needed for meetings and prepare in advance (at discretion of Manager/Team Leader).
- Arranging meetings requests: organise meetings/teleconferences/video conferences (on & off-site), including associated requirements e.g. equipment, and availabilities (room & personnel) and teambuilding. Provide support in preparing agenda/presentations, collating & circulating pre-read. Assist with preparation of presentation, handouts, graphics and scanning.
- First point of contact to internal and external customers, TA must be able to represent the team appropriately, assisting visitors with travel arrangements, accommodation, office requirements etc.
- Travel: Organise team travel & logistics, including liaison with the SPU Travel Co-ordinators to ensure requirements for business travel are complete and run smoothly.
- Expenses: preparation of expenses for approval and management of invoices.
- Partner with the other Team Assistants to provide cross team support when needed, including providing holiday cover for Team Assistant colleagues.
- Manage new joiners process, including computer and phone set up, inductions for new hires/contractor staff (including IT procurement, issuing of passes, stationary, business cards, local induction, HSSE and DSE assessments, knowledge of site and procedures)- and manage exits. Update organisation charts/distribution lists.
- Manage filing systems, SharePoint sites etc as required.
- Build and maintain good relationships with a range of external and internal contacts in the course of handling day-to-day activities.
- Manage project appointment arrangements and support external project communications.
- Organise key team meetings and project team building activities.
- Develop and maintain key project Calendar.

Requirements

- Good oral and written communication skills.
- Strong knowledge of MS Office, including Word, Excel, PowerPoint, SharePoint and Outlook.
- The successful candidate will have access to a wide variety of information and will be required to use judgement frequently in his/her work.
- Strong organisational skills are required to manage the team and individual agendas effectively.
- Attention to detail and process.
- Good team player who is self-motivated, but also able to work independently.
- Excellent calendar management skills, including the coordination of complex executive meetings.
- Experience in developing and maintaining and executive’s filing and information systems.
- Experience scheduling travel arrangements for team.
- Ability to deal comfortably with internal and external contacts at all levels.
- Ability to assess and anticipate the requirements of the team.

Other Essential Skills and Knowledge:
- Excellent organisational and administrative skills.
- Excellent, polite, professional, friendly telephone manner.
- Ability to maintain boundaries and clear delineation of responsibilities in a task or situation, with good humour.
- Ability to identify and clarify assumptions.

About the Company

WTS Energy is the leading Consultant/Manpower Supply company to the International Oil, Gas an Energy industry. We supply Consultants to the Projects and Operations of our Clients. We also perform Outsourcing Services like Project Recruitment Campaigns and Workforce Management in Oil and Gas regions around the world.

We operate globally with offices in 12 countries, supplying the International Oil, Gas and Energy industry with professional personnel.

We offer hands-on support to our consultants in every region in which they work. We provide the best people to Upstream, Midstream and Downstream projects and operations. We serve our Clients and Consultants based on trust, high ethical standards and consistent quality of service.