Facilities Management & Administration Coordinator

Job description / Role

Overview

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 57 years we've led with vision, contributing to many of the world's most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50 th largest global architecture firm and #1 Firm in the Middle East Region in their 2023 WAS 100 Survey.

We invite you to join us.

Our newest opportunity is for a talented Gestão e Administração de Instalações to join our FM+A team based in eithwe Lisbon or Porto , Portugal office. This position is responsible for working under general direction, provides facilities management and administrative support to an office to ensure the smooth operation of the office.

Responsibilities

We envisage success in this role to include;

- Oversees activities related to hard FM services (HVAC/MEP/Fire Safety) escalating issues as appropriate.
- Build/maintain good working relationships with external parties.
- Responsible for the creation and compilation of financial forms, databases, and reports.
- Liaise with finance regarding departmental budgets, LPO's and invoicing.
- Supervision of tasks and output for FM&A staff.
- Involved in the procurement process for equipment, goods, and services as per corporate guidelines.
- Coordinates travel bookings and logistics in relation to business travel and mobilizations.
- Provides facilities infrastructure support for IT department.
- Appropriate communication with the wider FM&A team
- Coordinates Facilities projects within an office as requested.
- Organizes staff security and/or access cards.
- Acts as a liaison for the following groups: Contractors/service providers, Vendors/suppliers, Property owners'/Landlord's reps, Local authorities.
- Manages routine and emergency building maintenance and records.

Requirements

Qualifications

- To be successful in this dynamic opportunity, we envision that your career journey to date will include minimum 5 years work experience.
- Bilingual communication skills in both English and Portuguese are essential.

KEO's performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its' contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.

About the Company

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 57 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50th largest global architecture firm and #1 Firm in the Middle East Region in their 2021 WAS 100 Survey.

We invite you to join us.