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Job description / Role
JOB SUMMARY
The Admin Asst Tax provides administrative and secretarial support to the Director of Tax and the Tax team, handles administrative tasks under general supervision ensuring a smooth running and efficient service in line with expected standards of excellence. Handles all communications, calls, queries, memos etc. from ministries, institutes and clients.
KEY ACCOUNTABILITIES
- Supports the on boarding process of newly licensed entities by:
• Inviting entities to register with the Tax Department
• Assisting them and liaising with Client affairs in the registration process
• Creating the new entities check lists (folders, XL data, outlook etc.)
• Processing the tax registrations submitted and
• Issuing the tax cards within maximum of 48hrs from registration
- Ensures to follow-up with registered dormant entities by:
• Keeping track of dormant entities and sending reminders and follow-up emails
- Manages the renewal of tax cards within tied deadlines
- Ensures immediate action is taken on tax residence requests
- Supports by being the focal point for all events organized by the Tax Department by:
• Preparing and sending invites to the relevant entities per event
• Liaising with different departments with regards to the logistics for the event
• Following up post event (sharing PPT, handling emails, rising questions)
- Ensures that the Tax Compliance is adhered by:
• Printing and filing (in the archives) of all tax returns submitted
• Acting on late received returns by preparing and sending penalty notices
• Including VAT returns (to be included soon)
- Processes the Tax enquiry letters by printing, sending and following up with respective parties
- Collaborates with others and demonstrates a customer centric behaviour with clients and colleagues
- Assists in completing relevant reports ensuring they are completed in a timely and accurate manner, and meet the Department requirements, policies, and standards
Requirements
QUALIFICATIONS, EXPERIENCE AND SKILLS
- Minimum Qualifications: Diploma in Finance, Accounting, Business Administration or other related discipline.
- Minimum Experience: Minimum of two years of relevant experience in Administration field or similar line of work.
JOB SPECIFIC SKILLS
- Proficiency in MS Office with expertise in Microsoft Word, Power Point and Excel
- Good communication skills and time management capabilities
- Ability to translate Arabic/English
- Good interpersonal and coordination skills
- Detail oriented and comfortable working in a fast- paced office environment
- Highly organised and ability to prioritise
- Good document control
- Accuracy and attention to detail
- Professional Integrity
- Ability to keep confidential information
- Proactive
About the Company
A leading Financial Organization in Qatar.