Administration Assistant (Executive Office)

Job description / Role

Administration Assistant (Executive Office)

- The most impressive landmark to grace the Doha skyline, La Cigale Hotel lives up to its reputation and introduces new levels of comfort to hotel and leisure facilities in the city.

What is in it for you?

- Employee benefit card offering discounted rates in Accor worldwide
- Learning programs through our Academies and the opportunity to earn qualifications while you work
- Opportunity to develop your talent and grow within your property and across the world
- Ability to make a difference in the local community through our Corporate Social Responsibility activities, like Planet 21

What you will be doing:

Reporting to the General Manager, responsibilities and essential job functions include but are not limited to the following:

- Review and draft response to various business correspondence and generate/ initiate correspondence as signatory
- Work with Senior Management in determining and preparing weekly meeting Agenda. Draft minutes for such meetings
- Handle incoming calls to executives using independent judgment and discretion in determining how to resolve and respond
- Maintain General Manager's meeting schedule and calendar
- Make travel arrangements and prepare expense reports
- In the General Manager's absence, handle VIP or special customer service requests, including urgent and priority matters. Requires exercise of independent judgment and discretion
- Manage/Coordinate reservations, services and amenities to VIP guests. Using independent judgment and working closely with other Executives to fulfill VIP guests' special requests and provide other amenities as appropriate
- Manage the administration tasks and duties.
- Manage the issuance and administration by working closely with all levels of internal management, staff, guests, outside clients and vendors
- Assigned special projects with responsibility to complete said projects without supervision

Requirements

Your experience and skills include:

- Proficiency with the MS Office Suite including Word, Excel, PowerPoint and, Outlook
- Excellent organizational and communication skills, both verbal and written
- Drafting, proofreading, editing and written communication skills
- Strong time management skills and the ability to prioritize tasks
- Strong and proven work ethic, high-energy and outstanding organization skills
- Ability to work and thrive in a fast-paced environment
- Ability to switch priorities as needed
- Must be flexible, accommodating, have mature personality, be well-spoken and responsible
- A high level of communicative and interpersonal skills, and the ability to handle sensitive and confidential matters
- Must be a team player but also able to work independently with minimal instruction
- Minimum of 5 years of Corporate Executive Assistant experience in progressively responsible positions
- Ability to work without supervision
- Ability to maintain confidentiality of all matter pertaining to the Executive Office
- High School Graduate/College Degree

Our commitment to Diversity & Inclusion:

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Why work for Accor?

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality.

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.