Cluster Compliance and Payroll Manager

Job description / Role

Position Summary:

• Ensuring Accor finance policies and procedure are abided
• Ensuring the monthly, quarterly Accor audits are completed on time
• Statutory and Internal audit assistance
• Prepare monthly payroll for all hotel employees.
• Assist in preparing all payrolls related governmental reports.
• Prepare and document salaries/overtime in compliance with Accor policies and local law.
• It is not the intent of this job description to cover all aspects of the position but to highlight the most important areas of responsibility.

Core Work Activities:

• Compliance responsibilities
• Ensuring Accor policies and procedure are abided
• Ensuring the monthly, quarterly Accor specified audits are completed on time
• Review of Accor policies on regularly basis and ensuring the changes are implemented
• Assisting Statutory audit, requirements and coordinating with other departments
• Assisting and responsible for Internal audit and coordinating the requirement with other departments
• Responsible for ensuring owners queries are resolved
• Ensuring that strong internal control environment is established in the department and hotel
• Paymaster responsibilities
• Collect and verify basic payroll information from original sources, including approved overtime.
• Complete monthly payroll, prepare pay-slips and timely transfer amounts via electronic - mail to individual bank accounts.
• Keep employees earning records and all other relevant documentation
• Prepare the JV of the monthly payroll to General Ledger.
• Prepare all PIT declarations and requests payment from Account Payable.
• Prepare monthly and annually payroll analysis vs Budget and Forecast.
• Assist HR on Forecast and Budget preparation.
• Monitor casual staff payments.
• Maintain proper filing system.
• Perform any other duty requested by the Financial Controller/Executive Director of Finance.

Other Tasks

• Maintain regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position.
• Attend all scheduled training sessions and meetings required.

Safety and Security

• Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
• Accountable and expected to fully comply with the company's OSHMS (Occupational, Safety & Health Management System) policies, OSHMS procedures & operational work instructions and any other relevant legislation.
• Policies and Procedures
• Follow company and department policies and procedures.
• Protect the privacy and security of guests and coworkers.
• Maintain confidentiality of proprietary materials and information.
• Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
• Perform other reasonable job duties as requested by Supervisors.

Communication

• Speak to guests and co-workers using clear, appropriate and professional language.
• Provide assistance to co-workers, ensuring they understand their tasks.
• Answer telephones using appropriate etiquette.
• Talk with and listen to other employees to effectively exchange information.
• Working with Others
• Support all co-workers and treat them with dignity and respect.

Other Tasks

• Maintain regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position.

• Understand control frameworks including self-audits & controls defined by Accor Internal Controls team.
• All cash handling associates are required to understand:
• Policies & procedures specified in Accor Standards such as Cashiering Responsibilities, Cashier Overage & Shortages.
• The above responsibilities list is not comprehensive and there may be addition to the role and responsibilities.

Management Competencies:

• As a leader, you will be expected to demonstrate the specific behaviours listed below:

Leadership

• Adaptability - Determines how change impacts self and others; displays flexibility in adjusting priorities; and communicates both the reasons for change and how it impacts the workplace.
• Communication - Customizes approach to conveying complex information and ideas to others in a convincing and engaging manner; appropriately interprets verbal and non-verbal behaviour; and models active listening to ensure understanding.
• Problem Solving and Decision Making - Models and coaches others on breaking complex issues into manageable parts, identifying and evaluating alternatives and their implications before making decisions, and involving and gaining agreement from others when making key decisions.
• Professional Demeanour - Exhibits behavioural styles that convey confidence and command respect from others; makes a good first impression and represents the company in alignment with its values.

Requirements

Managing Execution

• Building and Contributing to Teams - Leads and participates as a member of a team to move the team toward the completion of common goals while fostering cohesion and collaboration among team members.
• Driving for Results - Sets high standards of performance for self and/or others; assumes responsibility for work objectives; initiates, focuses, and monitors the efforts of self and/or others toward the accomplishment goals; proactively acts and goes beyond what is required.
• Planning and Organizing - Gathers information and resources required to set a plan of action for self and/or others; prioritizes and arranges work requirements for self and/or others to accomplish goals and ensure work is completed.

Building Relationships

• Co-worker Relationships - Interacts with others in a way that builds openness, trust, and confidence in the pursuit of organizational goals and lasting relationships.
• Customer Relationships - Develops and sustains relationships based on an understanding of customer needs and actions consistent with the company's service standards.
• Global Mind-set - Supports employees and business partners with diverse styles, abilities, motivations, and/or cultural perspectives; utilizes differences to drive innovation, engagement and enhance business results.
• Generating Talent and Organizational Capability
• Organizational Capability - Evaluates and adapts the structure of team assignments and work processes to best fit the needs and/or support the goals of an organizational unit.
• Talent Management - Provides guidance and feedback to help individuals develop and strengthen skills and abilities needed to accomplish work objectives.
• Payroll Systems - Knowledge of local payroll reporting and tax requirements, ability to effectively record wages/tax liabilities, and operate payroll software applications, including understanding the features and functions of the applications.

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.