Contracts Specialist

Job description / Role

DUTIES AND RESPONSIBILITIES:

Tendering

- Liaise and communicate with relevant departments on materials or services to deliver the scope of work. including consultant/contractor/construction materials etc.
- Implement standardized tendering methods for project procurement; using standard templates, tools and documents that facilitate tender preparation.
- Assist in maintaining accurate vendor database (contractors, suppliers, consultants); ensure database reflects latest information on pricing, delivery time and resources.
- Manage end-to-end RFP Process - from bid scoping, bid conditioning and evaluation (technical and commercial), shortlisting/selection to award.
- Assist in negotiation with contractors to ensure highest quality service.

Contract Processes

- Carry out the evaluation and agreement on all variations, change orders or concession requests with the contractor/consultant; and prepare submission together with requesting department to Tenders Committee for approval.
- Coordinate supplier/Contractor payments with Finance/Accounting department.
- Undertake contract related processes and monitor contract progress.
- Perform contract-related duties and responsibilities as needed.

Control Mechanisms

- Monitor the work of the awarded contractor/consultant/stakeholder by liaising with relevant departments, to ensure compliance with the contract.
- Review disputes with contractors related to project procurement/contracts.
- Negotiate and recommend best way forward to resolve disputes to ensure mutual satisfaction of both parties; liaise with relevant departments (e.g. legal, finance, etc.) as needed for proper dispute management.

Data and Reporting

- Ensure maintenance and update of data such as information about contractor's prices and receipts and records of purchased goods.
- Develop reports on project procurement functions.

Requirements

EXPERIENCE AND QUALIFICATIONS:

- At least 5 years of experience in large scale construction management.
- Bachelor's degree in Engineering or similar discipline.
- Excellent communication skills (including verbal as well as writing and drafting skills.
- Advanced/multiple linguistic skills to manage relationships with local and international contractors, knowledge of Arabic required.
- Knowledge of tendering and procurement processes (should have performed procurement/contracting duties).
- Experience in awarding and managing contracts; knowledge of commercial, technical, and legal contract terms.
- In depth knowledge of procurement and contracting standards, requirements, internal controls, policies and procedures; understanding of local regulation.
- Diligent about enforcing standards, procedures, and policies.

About the Company

Parsons is a leader in many diverse markets such as infrastructure, transportation, water, telecommunications, aviation, commercial, environmental, planning, industrial manufacturing, education, healthcare, life sciences and homeland security.

Parsons provides technical and management solutions to federal, regional and local government agencies as well as private industries worldwide.