Executive Assistant (Arabic Speaker)

Job description / Role

• Oversee the daily office operations, administering and overseeing the office administration processes to ensure the optimal office performance.
• Provide administrative support in the follow up and completion of departmental work plans.
• Manage the agenda, diary, correspondences and emails.
• Ensure all correspondences and relevant materials are produced in a timely and accurate manner.
• Book meetings, plan events, organize and prepare travel itineraries.
• Ensure effective liaison with the executive apparatus of the organization and its executive leadership through regular correspondence, arranging meetings and prepare briefing materials and other related documents to be presented to the manager.
• Coordinate, attend and take minutes of meetings and any other relevant meetings and follow up on action points from meetings on behalf of the manager.
• Conduct research, perform data analysis and prepare timely and accurate reports as directed by the Manager.
• Professionally greet and receive visitors at the Manager's Office.
• Receive and screen communications to the Office of the Manager including telephone calls and e-mail.
• Maintain the physical and electronic archives and filing system at the Manager including confidential records
• Prepare and present timely and comprehensive reports and presentations as directed by the Manager.
• Maintain an adequate inventory of office supplies and operate standard office equipment.
• Effectively liaise with relevant internal and external concerned parties to assure the timely and optimal execution of assigned tasks at the Manager's Office
• Perform other related duties as assigned by the Manager.

Requirements

• 08-10 years of experience, preferably 06 years in a similar role
• Ability to manage multiple tasks under deadline
• Good communication & presentation skills
• Excellent ability to gather and analyse information
• Proficient in Microsoft Office.
• Fluent in English and Arabic

About the Company

A leading heavy industry company in Qatar.