Job description / Role
Charterhouse is working with a market leader in the finance industry who is looking to hire an Executive Office Manager who will be responsible for the administration of the Country Managers Office.
In this role you will be working alongside the Country Manager to maximise the productivity of his schedule through intelligent control of access. Your day will handle anything from diary management, project management to high-level communications.
Acting as a trusted Assistant you will manage relationships of the Country Manager with Senior Internal/External Stakeholders (calls, correspondence, meetings and visitors). You will coordinate sensitive issues; assist as appropriate to prepare/edit/distribute communications, mails and letters as well as presentations and other documents. You will also schedule executive team meetings, establish agenda upon operational planning and expected decisions, milestones, events etc.
This role will also support synthesis of annual action plan with Internal Stakeholders and feed internal communications with relevant information as directed by the Country Manager.
The successful candidate should be detail oriented, able to seize the big picture and have good judgment and inter-personnel skills. You should have project management capabilities, excellent planning skills and the ability to meet short deadlines.
In addition, you should be able to adjust priorities in a fast moving environment, have high integrity and ability to manage confidentiality. You should have a demonstrated aptitude to capture key elements and decisions points, outstanding communication skills in English, both written and verbal and be a self-starter. Due to the nature of the role you should be able to gather critical information, be an effective team player and be able to remain calm under pressure.
The ideal candidate should have 10 years’ of Senior Personal Assistant experience to a Senior Executive or Executive Office Manager experience. Additionally, experience working in the Professional/Financial Services Sector is desirable. Candidates should be based in Qatar.
About the Company
The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.
Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney.