Executive Secretary

Job description / Role

• Receives and distributes Invoices and purchase requisition delivery notes to appropriate office staff.
• Provide Stamps to all kind of Support forms for department staff.
• Provide reference numbers to all In and Out correspondences
• Prepare and keep record of all Material Requisition Follow Ups
• Process and Follow Up of all Job application forms received from Section- Dept.
• Keep track of Daily Issues list for Manager
• Maintain Staff personal files in confidential to Manager.
• Prepares special and recurring departmental reports by gathering data from various sources, compiling and typing data. May revise special forms and department documents.

Requirements

• Performs secretarial, clerical duties, in an assigned department / section to support achieving the official transactions and work of Superior.
• Assists Superior to manage his working –hours, through organizing meetings, appointments, official guests and keep him informed.
• Receives, in-coming, out-going, mail, calls, handle, in pleasant manner, briefs superior and submits for further action .
• Drafts types, proof reads memos, letters, as directed, follows the process to obtain finalization action and files copies for future use.
• Maintains records for the Section / Department, in hard-soft format, observes the necessity for easy access to those records whenever it is required.
• Coordinates with concerned parties to ensure the availability at stationary office equipments and the cleanness of the Section / Department.
• Operates office machines, to copy, scan documents, for use, in accordance with approved procedure.
• Operates PC, receives, sends official e. mail messages, as required or directed, to inform, or to obtain information.
• Cooperates with secretaries in other sections / departments to give / obtain information, documents as directed.
• Performs other related duties as assigned by supervisor

About the Company

Ashghal is the Public Works Authority in the State of Qatar and is responsible for the construction and management of Roads, Highways, Waste Water facilities and Public Buildings.

It aims at being responsive at all times to the nations needs by providing effective community service and engagement to ensure that it is continuously meeting changing needs. Ashghal seeks to deliver state-of-the-art infrastructure development that caters for Qatar\\'s social, economic and political flourishing while being the Quality advocates.