Executive Secretary

Job description / Role

Overview

We are a creative enterprise of planning, design, engineering + project management professionals. We are committed to resolve complexity and realize opportunity in the way clients and partners develop the world. With a sharp sense of purpose we take clients from inspiration - through conceptualization - to the realization of design and project delivery in the built environment.

We invite you to join us.

Our newest opportunity is for a talented Executive Secretary to join our award-winning team based in Doha, Qatar. This position is responsible for providing a wide range of business operations administrative and general support duties of a highly responsible and confidential nature to senior leadership. Responsibilities may also include answering telephone calls, receiving and distributing documents, transmittals, shopdrawings , database/logs, typing correspondence and filing.

Responsibilities

We envisage success in this role to include;

- Manages and coordinates office management activities, including executives schedules/ calendars /meetings/flight bookings/etc.
- Creates, maintains, and/or updates various databases.
- Extrapolates, analyzes, and presents data for management information reporting purposes.
- Serves as a liaison between executives, internal management, employees, clients, and visitors as required.
- Prepares letters, reports, memos, presentations and organizational charts using appropriate MS applications
- Receives, sorts and distributes incoming correspondence, including faxes and emails.
- Reviews incoming correspondence or email, leads initiative to determine appropriate action required.
- Leads and monitors issues for appropriate follow up.
- Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.
- Creates, transcribes and distributes meeting agendas and minutes.
- Submits, files and retrieves project documents, records and reports in a timely manner.
- Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Relieves other secretaries and receptionists on leave.
- Other duties may be assigned .

Requirements

Qualifications

- To be successful in this dynamic opportunity, we envision that your career journey to date will include 6 years experience partnered with a High school diploma.
- Degree or equivalent from a two-year college or technical school preferred

KEO's performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its' contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.

About the Company

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 57 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50th largest global architecture firm and #1 Firm in the Middle East Region in their 2021 WAS 100 Survey.

We invite you to join us.