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Job description / Role
• Aid in reduction of costs within the office, through monitoring the pantry supplies, and looking for supermarkets to buy the supplies in a cheaper price
• Deposit cheques and cash to banks, as well as for other payments that may be required
• Attending visitors, promptly providing water, tea, beverages and other needs
• Answering phone calls when the receptionist is on lunch break, taking and properly relaying messages from the caller to the concern person
• Greeting persons entering organization and directing individuals to correct destination
• Collecting and distributing couriers or parcels among employees
• Opening and Closing the office, making sure that all unnecessary electronics are unplugged and all doors are properly locked before leaving
• Maintaining the cleanliness of the office furnitures, making sure that the conference rooms are cleaned before and after every meeting
• Maintaining the sanitation of office kitchen, making sure that all the equipments are clean and ready to use.
• Ensuring the kitchen is properly stocked; preparing a list of needed supplies weekly and making sure all supplies are bought and available on the start of the week
• Filing documents as per the department requirement
• To deliver and pick-up mail, messages, documents, packages and other items to and from any location that may be required
• Making sure that the stock room is organized, the printer has papers and cartridges have ink
• Photocopying and binding documents as per requests
• Cooperating with office staff to maintain proper interaction and a friendly environment within the office
• Deliverance of confidential documents to other divisions as well as internally to other locations
Requirements
Education Qualifications: High School Diploma
Nature and length of previous experience: 1-2 year’s experience in a similar role
Specialist knowledge:
• Administrative
• Clerical
• Communication (Verbal, Written)
• Driving/ Transportation
Soft Skills and Personality Traits:
• Accuracy
• Analytical Ability
• Collaboration
• Energetic
• Interpersonal skills
• Listening
• Multitasking
• People Skills
• Process Excellence
• Strong service ethic
• Teamwork
• Time Management
About the Company
Al Mana is one of the largest and most diversified groups in the region, operating over 55 companies in 8 countries and employing over 3500 personnel. Industries that we operate in include automotive distribution and services, real estate and investments, retail and luxury fashion, F&B, engineering, technology, media and entertainment. The group covers most areas of retail including luxury goods, beauty, fashion, home interiors, watches and jewellery. Operating over 300 outlets, Al Mana represents some of the largest and most successful brands in the world.