Payroll Clerk

Job description / Role

Position Summary:

- Prepare monthly payroll for all hotel employees.
- Assist in preparing all payrolls related governmental reports.
- Prepare and document salaries/overtime in compliance with Accor policies and local law.

It is not the intent of this job description to cover all aspects of the position but to highlight the most important areas of responsibility.

Preferred qualifications:

English level:

- Speaking and understanding, reading and writing

Education:

- Bachelor's Degree in Finance, Accounting or any other related field preferred.

Experience:

- Minimum 2-year experience as Paymaster in 5 Star Hotel

Others:

- High level of IT understanding.
- Ability to use Microsoft package efficiently

Core Work Activities:

Paymaster responsibilities

- Collect and verify basic payroll information from original sources, including approved overtime.
- Complete monthly payroll, prepare pay-slips and timely transfer amounts via electronic - mail to individual bank accounts.
- Keep employees earning records and all other relevant documentation.
- Prepare the JV of the monthly payroll to General Ledger.
- Prepare all PIT declarations and requests payment from Account Payable.
- Prepare monthly and annually payroll analysis vs Budget and Forecast.
- Assist HR on Forecast and Budget preparation.
- Monitor casual staff payments.
- Maintain proper filing system.
- Perform any other duty requested by the Financial Controller/Executive Director of Finance .

Other Tasks

- Maintain regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position.
- Attend all scheduled training sessions and meetings required.

Safety and Security

- Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
- Accountable and expected to fully comply with the company's OSHMS (Occupational, Safety & Health Management System) policies, OSHMS procedures & operational work instructions and any other relevant legislation.

Policies and Procedures

- Follow company and department policies and procedures.
- Protect the privacy and security of guests and coworkers.
- Maintain confidentiality of proprietary materials and information.
- Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
- Perform other reasonable job duties as requested by Supervisors.

Requirements

Communication

- Speak to guests and co-workers using clear, appropriate and professional language.
- Provide assistance to coworkers, ensuring they understand their tasks.
- Answer telephones using appropriate etiquette.
- Talk with and listen to other employees to effectively exchange information.

Working with Others

- Support all co-workers and treat them with dignity and respect.

Other Tasks

- Maintain regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position.
- Understand control frameworks including self-audits & controls defined by Accor Internal Controls team.

OSH (Occupational Safety & Health) Responsibilities

- Participate in the risk assessment activities.
- Develop new work procedures as required, in coordination with department heads
- Provide all employees with relevant OSH information in an appropriate manner;
- Ensuring that all works are conducted in a manner safe and without risk to employees and visitors
- Planning to do all work safely;
- Providing advice and assistance on OSH to all employees;
- Action in OSH reports and carrying out workplace inspections;
- Preparing and participating in OSH meetings and OSH programs;
- Ensuring on safe work practices at all times;
- Conducting toolbox talks and daily team briefings
- Ensure that all incidents are reported to the OSH Manager

All cash handling associates are required to understand:

- Policies & procedures specified in Accor Standards such as Cashiering Responsibilities, Cashier Overage & Shortages.

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.