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Job description / Role
The role will support the department in several administration activities, handling a wide range of tasks within, coordinating and following up.
Key responsibilities
- Managing an executive’s schedule
- Screen inbound telephone and email communications
- Arrange meetings internally and externally
- Draft letters from brief notes or oral instructions as required
- Handle all typing and correspondence such as memoranda, reports, circulars, action forms, contracts and tender letters, minutes of meeting, obtain appropriate signatures and dispatches accordingly
- Document Management - archiving/retrieving
- Document Control responsibilities liaising with other divisions
- Arranging transportation and hotel accommodations for trips
- Perform any other duties assigned by the supervisor directly related or relevant to the job
Ensure the assigned responsibilities are delivered:
- To a high standard of quality and timeliness
- In full compliance with the Quality Policy and the Safety and Security rules and requirements
- In line with any standards and objectives designated in the Employee Performance Management system
Requirements
- Diploma / Bachelor degree preferred
- Minimum 6 - 7 years working experience as a personal assistant or similar position
- Excellent verbal and written skills in Arabic & English
- Typing speed of minimum 40 words per minute
- Effective telephone skills
- Strong communication skills both verbal and written
- Strong coordination skills, highly organized and systematic
- Strong computer skills
- Experience of working in the region and knowledge of local culture will be an added benefit
- High attention to detail and accuracy
- Track record of maintaining confidential and sensitive information
- Problem-solving abilities
- Flexibility and a related ability to work autonomously
- A team player willing to work on tight timelines and pitch in when needed
- A positive attitude, patience and persistence, especially when dealing with various internal and external stakeholders
About the Company
One of the leading committees in Qatar.