Project Coordinator

Job description / Role

Position: Project Coordinator
Company : Nakilat Agency Company (NAC)
Location : Ras Laffan / Qatar

Job Summary and Purpose
To provide Logistics, Marine and Shipping Services to the Projects Department, and to facilitate smooth operations of the project’s day to day operational requirements from NAC office or defined work location.

Key Accountabilities:

• Ensure that e-mails/faxes from principals / clients are replied /acknowledged in the shortest time possible.
• Ensure all day to day logistics, marine, shipping operations are been arranged and followed up (Shipment clearances, Shipment deliveries, Shipment storages) with client, contractors, authorities, and services providers.
• Preparing Visas, Gate passes, offshore passes, shipments clearance docs accurately and liaise with relevant department/services providers for processing of same.
• Ensure project transport (personal and materials) and other operational requirements are planned well, for smooth operations.
• Liaise closely with inter Departments for the related support services.
• Make hotel, air ticket, training, medical arrangements as required.
• Maintaining up to date records of visa, gate pass, shipments, transport arrangements, enabling to update the Client for timely renewals/arrangements and liaise with relevant department for the arrangements.
• Ensure all expense related documents are received by the respective services providers and been posted for finalization of DA.
• Ensure that the SAP/Fiori is updated with services provided against each DA.

Key Result Areas:

• Preforming multiple coordination’s between client, service providers, vessels, vendors, authorities, inter departments and etc; and maintaining good relationship.
• Ability and willingness to work beyond office hours as an when required.
• Basic knowledge in Logistics, Marine and Shipping industry. Having some experience in cost/expense and invoicing will be an advantage.

Requirements

Qualifications:
• Preferably a Diploma in Business Administration or in Shipping, Marine, Logistics industry related fields.

Experience:
• Minimum of 3 years’ experience in Logistics, Marine, Shipping operations and related services.

About the Company

Established in 2005, Nakilat Agency Company Ltd. (NAC) is a leading shipping agency and logistics service provider in Qatar, jointly owned by Nakilat and Qatar Petroleum. By virtue our parentage, we have intimate knowledge of the requirements of ship owners and managers, and we strive to provide the two most important things to our clients: quality and timely service delivery.

Operating for over a decade in Qatar, we provide a full range of agency services 24/7 to all types of vessels calling at local ports and terminals, as well as offshore locations in Qatar. These include a full range of shipping agency and related services such as attending to vessel agency requirements, logistics support, customs formalities, husbandry services, bunker coordination, provision of spare and supplies, crew movements, medical assistance as well as providing support to vessels at the Erhama Bin Jaber Al Jalahma Shipyard.

Our unrivalled local knowledge and experience, combined with an excellent working rapport with the local authorities, allows us to greatly value-add to our client's requirements. On average, we handle more than 4,000 vessels annually from our strategic operating bases in the Ports of Ras Laffan and Mesaieed.