Temporary Administrative Secretary

Job description / Role

Position Summary
Provides administrative and secretarial support as assigned, providing cross-coverage to other administrative staff as necessary.

Job Responsibilities
- Organizes the administrative areas, ensuring appropriate equipment, supplies and materials are in place.
- Screens and logs incoming calls, mail and email, re-directing as necessary. Maintains filing system. Maintains calendars for the faculty. Schedules appointments and meetings.
- Provides word-processing, spreadsheet, document scanning, and presentation software services including preparation of course schedules, lecture presentations and examinations.
- Transcribes and, using knowledge of medical terminology, accurately edits course-related materials from hand- or type-written drafts.
- Records and transcribes minutes of meetings. Arranges videoconferences.
- Coordinates requisitions and shopping carts in accordance with WCMC-Q financial policies.
- Plans and organizes travel arrangements. Handles travel arrangements for visiting faculty, including development of itineraries
- Assists in preparation and assembly of materials for seminars, workshops and presentations given by research faculty and their academic lab members.
- May provide support or guidance to other administrative staff in performance of tasks related to correspondence, communication, filing, word processing, duplicating and distribution of materials.

Requirements

- Bachelor's Degree in related field

Experience
- Advanced level proficiency in MS Suite of products including Word, Excel and Power-point.
- Three or more years’ previous work related experience in an administrative support role.

Knowledge, Skills and Abilities
- English language fluency (written and oral).
- Strong customer service skills.
- Good computer skills
- Demonstrated intermediate administrative and interpersonal skills
- Ability to organize, prioritize and be attentive to detailed work.
- Demonstrated ability to work independently in a cross-cultural environment and safeguard confidential information
- Ability to work as team member.

About the Company

Founded in 1898 and affiliated with what is now New York - Presbyterian Hospital (NYPH) since 1927, Weill Cornell Medicine-Qatar (WCM-Q) is one of the top-ranked clinical and medical research centers in the U.S. It is committed to excellence in research, teaching and patient care, and the advancement of the art and science of medicine.

In addition to the degree in medicine, Weill Cornell offers PhD programs in biomedical research and education at the Weill Graduate School of Medical Sciences; a joint MD-MBA program with Cornell's Johnson School of Management; and a joint MD-PhD program with Rockefeller University and Sloan-Kettering Institute.