Tender & Contracts specialist

Job description / Role

Tender and Contract Expert – Job Description

The TCE shall possess Min. 10 years of proven experience directing daily workload for a small crew. The TCE shall be responsible for managing and performing the work requirements task.

Main tasks:
• Prepares tenders and standardized tender templates and documentation.
• Develops the bid and tender strategy.
• Prepares initial tender documentation and coordinate obtaining the required approvals.
• Maintains a list of qualified vendors, especially as related to planned tenders.
• Compilation of various input to create a more complete tender proposal.
• Monitoring deadlines.
• Evaluation and contract negotiation.
• Liaises with Departments on an ongoing basis with respect to Tenders requirements and Tenders status.
• Corresponds with vendors in conjunction with the tender process as required, i.e. non-disclosure agreements, confirmation of interest, etc.
• Assists in preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc.
• Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions.
• Maintains tender files and arranges their archiving upon Tender completion.
• Prepares Tenders status reports and expected timelines on a regular basis and when requested.
• Prepares correspondences to internal departments, bidders and contractors
• Assists with the development of procurement software applications for the Project Implementation Team.
• Liaises and coordinates activities with Financial Services In view of the developing and changing needs and opportunities within the company during this start-up phase, this position may perform other duties as assigned.
• Follow-up the tender through successful acquisitions to completion
• Responsible for initiating, developing, reviewing and routing of documents related Tenders and contracts.
• Maintains records of contract activity for benchmark purposes and works to improve organization’s efficiencies.
• Follow-up with the Projects Managers to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations.
• Preparing and following up the work of the tenders committee.
• Review of all annexes and approvals of the contract.
• Preparation of preliminary draft contracts after confirming the approval of the relevant committees
• Send the draft to the legal department for review and feedback.
• Send the draft to the project manager for review and feedback.
• Preparation of the final version of the contract and follow-up of the signing of the contract by both parties
• Follow up Expiry date of Contracts, Bank Guarantee, and Performance Bond and coordinate with the concerned departments Long enough for the necessary action.
• Preparation of periodic reports on of contracts.

Contract and Work details:
• Full-time
• 3 years contract renewable
• 5 working days per week, from 7.30 am to 3.30 pm.

Requirements

Minimum requirements:
• Bilingual - English and Arabic speaking.
• Minimum five years of experience with Governmental organization.
• Knowledge in working with personal computer, business solution software and ERP
• Solid working knowledge of Microsoft Word, Excel, Power Point and Outlook
• Strong interpersonal skills and Good communication skills
• High Level of analytical and problem-solving skills
• Good planning and organizational skills to balance and prioritize work

About the Company

QS Quest Global Markets Ltd are a niche Recruitment & Search Consultancy specialising in the Construction, Engineering & Finance markets throughout the EMEA region.

Across the globe through focused and insightful management of the recruitment process, QS Quest Global Markets Ltd help to source the most accomplished talent in the market for our clients.

Mr. Terry Forsyth (Manging Director) has over 18 years experience in Senior & Executive Recruitment internationally, with an unrivalled understanding of the Global recruitment process from A-Z

QS Quest Global Markets Ltd vision is to bring the best of international recruitment practices to our clients operating throughout the EMEA region.

Our specialist approach to our search process enables us to advise on the current industry trends, providing our clients with up to date market intelligence, including salary benchmarking, which will enable our clients to attract the best possible talent on the market.

Established in London, we offer multi-country recruitment & search services to our clients in the EMEA region, specialising within the Construction, Engineering & Finance Markets.

We fully understand local based recruitment is also extremely important to many clients, so with the ability to also source & attract local based talent, QS Quest Global Markets Ltd are able to offer a fully tailored recruitment & search service to our clients.