Administrator

Job description / Role

Overview

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 57 years we've led with vision, contributing to many of the world's most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50th largest global architecture firm and #1 Firm in the Middle East Region in their 2021 WAS 100 Survey.

We invite you to join us.

Our newest opportunity is for a talented Administrator to join our award-winning team based within our Riyadh, KSA Office. This role is for GCC Nationals.

This critical role will be responsible for providing high-level administrative support to the Manager and the project.

Responsibilities

Paramount to success within this varied role will include:

- Establishing and maintaining record keeping and filing systems for the project, including BMS documentation.
- Supporting the project administration including collection of meeting notes into minutes, inputs to project trackers, conducting research, updating databases, and preparing presentations.
- Typing, formatting, and producing documents such as proposals, presentations, correspondence, and standard project reports.
- Filing and retrieving project documents, records and reports. Ensures confidentiality and security of all-project-related documentation.
- Coordinating arrangements for internal meetings and incoming visitors.
- Mmaintaining calendars and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for the project.
- Receiving, downloading, filing, notification and recording of incoming transmittals, information and correspondence for the project.
- Filing, uploading, notification and recording of outcoming transmittals, information and correspondence for the project, including to Client and Authority portals.
- Undertaking document functions internally in accordance with KEO procedures, such as contract signature procedures, purchase order procedures, invoice reporting procedures, and such.
- Liaising with the wider business and client administrators to answers inquiries, researching and resolving problems requiring knowledge of department policies and procedures.
- Managing activities within own field of responsibility.
- Understanding of the Invoicing and Cash Collection processes.

Requirements

Qualifications

- To be successful in this dynamic opportunity, we envisage that you will bring a minimum of 2 + years' career experience coupled with proficiency in MS applications (Word, Excel, PowerPoint) Aconex knowledge is a plus , partnered with a Bachelor's Degree or Diploma in Administration or equivalent .
- Experience working within the Gulf Region is essential whilst a background in the engineering, architectural or construction industry would be viewed favorably.

KEO's performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognize its' contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.

About the Company

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 57 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50th largest global architecture firm and #1 Firm in the Middle East Region in their 2021 WAS 100 Survey.

We invite you to join us.