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Assistant Manager Sales - Events - Saudi National

AccorHotels

Riyadh, Saudi Arabia

Ref: RP714-4699

Job description / Role

Employment: Full Time

Job title:
Assistant Manager Sales Events

Department:
Sales & Marketing

Leadership received from (directly):
Director of Sales

Leadership received from (indirectly):
Director of Business Development

Key stakeholders:
Sales - Dir of Banquet & Events - Exec Chef

Our Vision, we make moments

Mövenpick Hotels & Resorts (MH&R) is in the "moments" business. We're intimately involved in important times in our guests lives. And you never know when a moment can be made. A simple smile in the lobby can create the positivity that turns a business trip into a new business celebration. An insider tip on the best way to spend a day can make an entire holiday. A romantic dinner for two can lead to a longer term partnership.

It doesn't take much to make a moment. Just to be genuine. And human. And warm. And take steps to do the ordinary in an extraordinary way.

We understand that this vision cannot be achieved without great people who create and support work environments designed to produce exceptional results.

The Role

- Under the general guidance and supervision of the Director of Sales, Support the Sales and Baquet & Events Department in all MICE related activities.
- To promote efficiency, confidence, courtesy and an extremely high standard of social skills.
- To generally promote and ensure good inter-departmental relations
- To display a pleasant manner and positive attitude at all times and to promote a good company image to guests and colleagues.
- To demonstrate pride in the workplace and personal appearance at all times when representing the hotel thus identifying a high level of commitment
- Maintains the highest standards of professionalism, ethics and attitude towards all hotel guests, clients, staff and employees.
- Maintains professional business confidentiality
- To adhere to Company and Hotel rules and regulations at all times

Key Deliverables and Responsibilities

Planning & Organizing:

- Responsible for bookings, generating proposals, generating contracts, issuing confirmations and follow up process with all MICE customers that are assigned to you
- Ensures that all lead requests are handled as per the policy and not exceeding the lead handing timeframe policy.
- Ensures active follow up on sent offers as per guest requirements.
- Preparation of offer letters according to the guest requirements. Ensuring company standards are in place.
- Personalizes and executes the event for the Meeting planner
- Maintain timely and responsive communication with all accounts and prospects.
- Assess group business to maximize contribution from available public space, generating room revenues whilst achieving Meetings and Events budgets
- Yields all leads prior to the offer letter being sent out, in terms of, venue assigned or rates offered – especially in an area set up, and seeks the required approval to take the booking
- Ensures that Sales and Catering PMS is well managed, maintained and updated as per company policy & standards
- Refers all unable to confirmed bookings so that they can be offered a sister property
- Supervision and communication with Meetings and Events Operations during events and assuring guest satisfaction throughout the event.
- Seeks feedback on rates, availability and offer letters from department head
- Fully aware of the available equipment in the hotel
- Provides functional assistance and direction to the Meetings and Events Operations team
- To fully comply with the hotels credit policy in obtaining pre-payment or approved credit letters for all events
- Ensures the preparation of Event Order as per departmental standard and assuring proper distribution of th same.
- Inspects all function areas before events to ensure set up in accordance to customer specifications
- Conducts exit interview with the meeting planner and records the data in the hotel’s CRM system
- Manages and regularly updates the hotel’s MICE database
- Responsible for sharing best practices on Company/ Area designated forums and adapting other best practices from other properties
- Supports the organization in the execution of special public relations events on and off premises in coordination with Area/ Hotel Public Relations and Communication teams
- Performs and controls with team all the above-mentioned aspects in accordance to Corporate/
- Area standards and guidelines including all CI/CD and brand guidelines
- Complies with any reasonable requests made by the management to the best of your ability

Requirements

Operations:

- Maintains a sales call pattern averaging 15 calls a week.
- Minimum two accounts entertainment per week.
- Establishes and maintains histories on every account with his/her market segments.
- Attend the daily Departmental briefing and debriefing.
- Attend weekly review, with all feedback and planned calls and entertainment of the following week.
- Submit weekly sales activity report to the Director of Events.
- Develops Prospects Accounts, and implement a Sales Action Plan for each account.
- Attends at the start of functions related to accounts handled.
- Seeks intelligence information from accounts and competition.
- Interacts and liaise closely with Front Office, Reservations, Food & Beverage, and Banquet & Conference Departments.
- Assist with Sales Blitz, coordinated by the Director of Events.
- Performs related duties and special projects as assigned.
- Attend the start of the functions related to his/her accounts handled.
- Implements and executes all sales objectives and action plans to reach and exceed targets set
- Solicits and service both Events and Groups business
- Within established parameters, quotes and negotiate corporate contracts and groups business and where need be involved Director of Events to close contract.
- Where applicable, closely coordinate and communicate with the international sales office with regards to RFP accounts/markets that are serviced by Outbound Sales
- Ensures that the response to any business request is actioned within 24 hours maximum.
- Promotes and produces sales leads for the Mövenpick hotels outside of coverage area
- Provides feedback to the Director of Events on changing marketing conditions, including trends in the competition, as a result of direct sales solicitation, telephone and direct mail, in his / her market areas.
- Solicits and serves group business and meetings
- Formulates corporate offer letters and contracts and any other required business correspondence
- Arranges site inspections of hotel.
- Handles incoming calls and ensures messages are taken an details are forwarded to the person concerned
- Attends departmental and communication meeting as requested by Department Head
- Attends major events in hotel and city as requested by Department Head
- Closely monitors accounts revenue and business production of own corporate portfolio.
- Maximizes up selling opportunities whenever possible.
- Establishes and maintains files of major accounts and assists DOS in maintaining the accounts management system.
- Ensures that selling strategies are adhered to during negotiations and maximizes up selling opportunities whenever possible.
- Disseminates sales related information to other departments as appropriate.
- Maintains close communication with the Events Management Team in the negotiation process of their accounts.
- Follow up with the Events Management Team after the post - event meeting with Thank You calls and send Thank You Letter
- Performs all duties and responsibilities in a timely and efficient manner in accordance with established hotel policies to achieve the overall objectives of the position.
- Reviews direct competition and conducts regular research.
- Closely monitors accounts revenue and business production for the corporate accounts.
- Keeps updated with client relationships and overall business goals.
- Updates the Director of Sales & Marketing on the negotiation event / progress of each group.
- Maintain an up to date account and contact database and details in property management system.
- Ensure comprehensive and up to date knowledge of properties' unique selling points, features, amenities, services and policies.
- Ensure that MH&R Sales and Marketing Policies and Standard Operational Procedures are adhered to at all times.
- Attends departmental and communication meeting as requested by Department Head.

General

- Is familiar with all relevant company documentation and relevant OSMs for his/her field of responsibility.
- Promote efficiency, confidence, courtesy and an extremely high standard of social skills.
- Generally promote and ensure good inter-departmental relations
- To display a pleasant manner and positive attitude at all times and to promote a good company image to guests and colleagues.
- Demonstrate pride in the workplace and personal appearance at all times when representing the hotel thus identifying a high level of commitment
- Maintains the highest standards of professionalism, ethics and attitude towards all hotel guests, clients, staff and employees.
- Maintains professional business confidentiality
- Adhere to company and property rules and regulations at all times
- Report any equipment failures/problems to the Maintenance Department
- Pass any maintenance requests to the Maintenance Department.
- Participate in any Training/Developments schemes as recommended by senior management
- Comply with any reasonable request made by management to the best of your ability.

Mövenpick Hotels & Resorts reserves the right to revise all job descriptions from time to time as business needs demand. Other duties may be assigned as & when necessary. The above-mentioned job description attempts to outline key aspects of the role, however, does not limit its right to assign other duties to an employee in this position. This job description does not constitute a written or implied contract of employment.

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.

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Assistant Manager salaries in Saudi Arabia

Average monthly compensation
SAR 9,000

Breakdown available for industries, cities and years of experience