Assistant Procurement Manager

Job description / Role

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group's entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role

To perform procurement activities of goods and services in accordance with the Group's policies, procedures, and regulations. This role will be responsible to procure quality and cost-effective material and create, negotiate, and finalize subcontracts, rate agreements, and labour supply agreements as per Al-Futtaim Engineering and Technologies (AFET) requirements, with the minimum turnaround time, to enhance the company's profitability, by delivering efficient, professional procurement services.

What you will do?
- Prepare RFQ/RFP Packages for Electrical items (like MV, LV & ELV systems and all electrical Equipment's) based project documents (like scope of work, Project Specification, Drawings, Tender BOQ, budget etc...) & contract documents received from Estimation department.
- Check the possibility of applying VALUE ENGINEERING in co-ordination with Design Dept. complying with the project requirement/Standard in order to reduce the project cost.
- Identify cost reduction opportunities to achieve financial goals.
- Float RFQ/RFP to Vendors (Local/ Overseas) for Electrical materials/Equipment/ Systems and subcontract work. Follow up and obtain Technical/Commercial offer on time.
- Receive techno-commercial offer, classify, evaluate and preparation of comparative statements.
- Collaborate with stake holders and Group Procurement to conduct ONLINE bid negotiation as per threshold limit. Offline negotiation wherever applicable as per Procurement Policy.
- Preparation and sharing and getting the acknowledgement of letter of intent including all terms and conditions.
- Coordinating with vendors for the Technical submittal in line with the contract agreement & its technical/commercial supporting documents and sharing to Business for consultant approvals.
- To ensure payment terms are managed and optimized in favor of the Company resulting in improved cash flows and a significant reduction in deposit invoices pre-event.
- Negotiate for better deals in terms of price, delivery, payment, delivery lead time, warranty, services, etc.... and finalize the order.
- Preparation of Purchase Orders, Subcontract Agreements & yearly Rate contract agreements.
- Generating PO/other procurement report (using SAP) for services and materials.
- Coordinating with project teams for the equipment's delivery and documentation requirements for MIR approvals process.
- Prepare MIS Reports on monthly basis, to ensure procurement activities are in line with project program and take necessary corrective action if required.
- Attending client meetings and meetings with designers, consultants etc...
- Generating and maintaining vendor database for the materials and services.
- Register & evaluate the vendors to generate the vendor's database
- Ensure complete documentation of procurement activities to meet Internal Audit documentation & ISO14001:2001 audit documents

Requirements

Required Skills to be successful

Job-Specific Skills:
- Strong and strategic negotiation skills.
- Detailed oriented, with strong quantitative and analytical skills.
- Must have strong and extensive contacts with various vendors, subcontractors, and labour supply companies.
- Capable of effective tactics for negotiating costs and contracts.
- Familiarity with purchasing fundamentals and a complete understanding of Total Cost of Ownership (TCO).
- Solid knowledge of software licenses' terms and regulations.
- Experienced in working directly with internal and external stakeholders and managing expectations against rapid growth deadlines.

Interpersonal skills:
- Able to work across functional areas and levels of the organization and to interact at a distance.
- Listen well to others (empathy), client-centric (commercial mindset).
- Strong verbal and written communication: the ability to simplify, synthesize, and convince.
- English (full written and spoken fluency).

Behavioural Competencies:
- Strong negotiation skills and strategic thinking.
- Energetic and motivational leadership styles focused on personal influence.
- Excellent planning and organizational skills.

What qualifies you for the role.

Minimum Qualifications and Knowledge:
- Degree in Engineering (Mechanical / Electrical) or equivalent.
- Professional certification in procurement is preferred.
- MS Office suites savvy with advanced Excel capabilities.

Minimum Experience:
- Minimum of 8-10 years in a procurement role, specifically within MEP Projects and Facilities Management industries.
- Extensive experience in developing business specific contracts and agreements.
- Ability to analyse, draw conclusions, and execute appropriate actions in response to data.
- Solid knowledge of ERPs and E-procurement tools, such as ARIBA software.
- User experience in SAP MM module is preferred.
- Must have handled procurement of packaged equipment and engineered systems, bulk orders, rate contracts, lump sum subcontracts, and labour supply agreements.
- Well versed in Incoterm standards.

About Al-Futtaim Engineering & Technologies
Al-Futtaim Engineering & Technologies offers customers complete engineering and systems integration solutions.

The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation.

The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services.

These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.