Document Controller

Job description / Role

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Document Controller shall follow governing documents and directions defined by Organization
• Report to the Project Manager.
• Document controller will be responsible to store and share project documents received from Vendor/Client/3rd party to project engineers and vise versa.
• As document controller need to analyses, track and report progress based on contractual requirement around project documentation. Identify gaps and propose recommendations.
• Provide oversight role by attending a (bi)-weekly meeting with Project team and other document coordination related status meeting with Company.
• Participate in the process of identifying and validating any proposals for deviation from the requirements and monitor implementation
• Provide quality oversight of document deliverable
• Maintaining all correspondence and other transmittal from the Clients and other contractor / suppliers / vendors etc. in a systematic way to facilitate an easy reference at all time
• Maintain a close working relationship with the client/ customer.
• Quality check of documents as per administrative requirements.
• Notify the supplier/customer/client of any acceptance or comments to the documents.
• Formal communication internally as well as with supplier, customer and client.
• Completion of given task in stipulated time
• Document Controllers shall cooperate with Coordinator with work related to Document controller activities

Requirements

EDUCATION AND EXPERIENCE

• Any Diploma or Bachelor Degree.
• 5-8 years of hands on experience in Document management for projects.
• Coordinate and guide the flow of information between departments to ensure project progress.
• Expedite the flow of information to ensure essential project schedules are met
• Set up and maintain project files to ensure availability of updated project information.
• Resolve problems or bring the problems to the attention of the proper personnel throughout all phases of the project.
• Provide support for Final documentation (DFO) throughout the Project and collate documents as required.
• Operate GEM document requisitioning, expediting and storage tools including Excel, Smart Plant Materials (SDTA) , STAC and SharePoint .This will entail maintaining a full document tracking system from initial requisitions to close out of material and equipment purchase orders. Document tracking reports will be developed and maintained to ensure that full control of project is kept at all times.

About the Company

Air Products touches the lives of consumers around the globe in positive ways every day. With approximately 16,000 employees and operations in 50 countries, we serve customers across a wide range of industries, including refining, chemical, metals, electronics, manufacturing, and food and beverage. We supply a unique portfolio of atmospheric and process gases, equipment and services.

Founded in 1940, Air Products has built a reputation for its innovative culture, operational excellence and commitment to safety and the environment. Our passionate, talented and committed employees from diverse backgrounds are driven by Air Products’ higher purpose to create innovative solutions that benefit the environment, enhance sustainability and address the challenges facing customers, communities and the world.