Job closed
Ref: RP883-01
Job description / Role
We are looking for a competent Executive Secretary to support the Vice Chairman in our company.
Responsibilities:
• Maintain Vice Chairman Agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for Vice Chairman
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
Requirements
• Minimum 5 years experience as executive secretary to Top Management.
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field
About the Company
Al Ghazzawi Group of Companies is a renowned family owned business Group and is one of the largest reputed diversified conglomerates in the Kingdom of Saudi Arabia.
The Group has been operating in the Kingdom of Saudi Arabia for more over four decades and is now one of the most successful and fastest growing business Groups with a wide ranging portfolio of businesses including Legal Professional Services Trading, Manufacturing, Communication, Retail Catering, Real Estate and Franchising.
Al Ghazzawi Group remains the pioneer in most of the activities it has pursued and maintained its leadership.