Executive Secretary - Saudi National

Job description / Role

About the Role:

Think bigger scale. Think higher profile. Think ground-breaking.

Join WSP, and you'll be at the heart of a team of international experts all dedicated to growing and sharing their expertise and working on projects that transform society for all of us.

We are looking for an Executive Secretary to provide high level of executive and administrative support to our client on a major project in Jeddah.

A typical week would include:
* Assist our client's Chief Delivery Officer (CDO) with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings
* Provide a bridge for smooth communication between the CDO office and internal departments; demonstrating leadership to maintain credibility, trust, and support with the senior management team
* Work closely and effectively with the CDO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CDO updated
* Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters (English & Arabic), personal correspondence, and other tasks that facilitate the CDO's ability to effectively lead
* Priorities conflicting needs; handle matter expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures
* Handle confidential documents ensuring they remain secure
* Prepare invoices or financial statements and provide assistance in bookkeeping
* Maintain electronic and paper records ensuring information is organised and easily accessible
* Conduct research and prepare presentations or reports as assigned.

Requirements

We'd love to hear from you if you have:
* A Diploma or Degree with proven experience as Executive Secretary
* Proficiency in MS Office
* Familiarity with basic research methods and reporting techniques
* Excellent organisational and time-management skills
* Outstanding communication and negotiation abilities
* Integrity and an ability to work in a confidential manner.

What if we can?

What if we can have work-life balance? What if we can be rewarded in ways that support our individual needs? What if we can be accepted for who we are? Here at WSP, we can!

WSP recognises that work is only one part of our lives and making time for the other things in our life is important - be that our families, our friends or ourselves. ?So, if working from home, working part-time or having flexible start and finish time will help with this let us know as part of your application.

As well as rewarding you with competitive pay, WSP offers standard benefits including first class medical cover, generous annual leave and paid professional subscriptions.

Be you, be happy. We strive to have a friendly and inclusive culture which respects and maximises the contribution individuals can bring to WSP. ?We recognise the benefits that people with varying backgrounds and experiences can bring.? Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, religion or belief, marital status, pregnancy or maternity/paternity. ?We will interview all disabled applicants who meet the essential criteria.

About the Company

WSP is one of the world's leading engineering professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Property & Buildings, Transportation & Infrastructure, Environment, Industry, Resources (including Mining and Oil & Gas) and Power & Energy sectors as well as project delivery and strategic consulting services. With 36,000 talented people in more than 500 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.