Office Manager

Job description / Role

Our client is a leading company in Saudi Arabia looking to hire a CEO Office Manager in Riyadh.

The role holder responsible for managing the activities of the Office of the CEO which includes scheduling appointments, handling calls to the office, taking dictation and meeting notes, and handling the CEO administrative and business issues. The role holder shall carry out his duties in accordance with the stipulated business policies and procedures.

Duties and responsibilities
- Administrative Support
- Oversees the provision of administrative and secretarial support to the CEO.
- Manages the CEO calendar and ensures accurate scheduling of appointments.
- Screens incoming calls and correspondence and responds independently when possible.
- Oversees the preparation and production of various documents (letters, memos, correspondence, agendas, notes and minutes of meetings) as requested by the CEO.
- Edits and proof-reads memos and written correspondence to ensure correct grammar and spelling.
- Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget.
- Transcribes dictation, and composes & prepares confidential correspondence, reports, and other complex documents.
- Coordinates Board of Directors meetings, record and develops & distributes minutes of meetings.
- Manages the maintenance and creation of an effective filing system.
- Oversees the coordination of travel arrangements and scheduling appointments for the CEO.
- Coordinates reception of high level guests and visiting delegations.
- Arranges complex and detailed travel plans and itineraries; compile documents for travel-related meetings.
- Receives and posts mail for the CEO Office.
- Performs other responsibilities and tasks as directed by the CEO in order to meet Department objectives.

Requirements

- Bachelor’s degree in Administration or equivalent
- Considerable knowledge of secretarial activities (arranging meetings, maintaining and filing corporate documents, dictating notes/memos, answering telephones etc.
- Adequate knowledge of MS Office applications
- Language – Fluent English and Arabic skills (written and spoken)

About the Company

Gulf Connexions Group is the regions leading specialist recruitment consultancy providing a wealth of local and international expertise and in-depth market intelligence for its blue-chip clients and candidates.

Contact our consultants directly for your specialist recruitment requirements. For candidates searching for job opportunities and requiring informed career advice, Gulf Connexions provides updates on the top positions available across the region.

Headquartered in Bahrain in the heart of central business district, Gulf Connexions maintains offices in Abu Dhabi, Bahrain, Dubai, Hong Kong, Kuwait, Qatar, Saudi Arabia and Singapore, fully equipped with state-of-the-art database technologies. Gulf Connexions has a rigorous screening process for all prospective candidates with interviewing facilities available throughout the region.

Gulf Connexions has the most extensive database of experienced and qualified banking candidates available for regional deployment. Gulf Connexions works closely with the region\'s leading blue chip organizations providing candidates with excellent career path development and unrivaled employment opportunities.