Project Admin

Job description / Role

Job Description
- Assist & support to the Project Management team in performing administrative functions.
- Key KPIs include:
- Closure Sheet on time
- On time payments
- AX Revisions on time
- Submit and settle Financial requests on time
- Project closure sheet on time
- Work closely with the project manager to handle all the project's logistical and administrative tasks.
- Register on MS Project all plans with achieved tasks and including delays.
- Follow up and Support project team to resolve AX issues related to Projects' budget.
- Ensure that all project expenditures are captured and properly recorded.
- Review and process invoices/claims from suppliers and raise a flag to Head of PMs whenever necessary.
- Follow up on any financial requests from the PM department with the financial department (purchase order, visas fees, tender documents,.).
- Coordinate PM team meetings and facilitate communication between the project team members throughout the project life cycle.
- File all the necessary project documents (correspondences in/out, purchasing orders, petty cash , attendance reports...)
- Undertake all the logistics to facilitate the transportation of the technical staff to the customer site.
- Handle international travels procedures with other departments to finalize allowances and reservations (Flights & Accommodations).
- Follow-up Internal Policies & Procedures such as Time Sheet (WTS), (CRM) & ERP systems and fix any problems appear with its owners. .
- Coordinate with PMs and procurement team to ensure that supplier relationships are well maintained and avoid any delays in issuing payments.
- Provide a daily report to Head of PM of pending Issues in Projects.

Requirements

Personal Skills
- Word, Excel, Power Point, Visio, AX and MS Project.
- Very Good communication and interpersonal skills.
- Very Good English

Technical Skills
- Word, Excel, Power Point, Visio, AX and MS Project.
- Follow-up Internal Policies & Procedures such as Time Sheet (WTS), (CRM) & ERP systems and fix any problems appear with its owners. .
- Update reports and forecast on AX

Education
- Bachelor of any discipline preferable Engineering

About the Company

Giza Systems, a leading systems integrator in the MEA region, designs and deploys industry-specific technology solutions for asset-intensive industries such as the telecoms, utilities, oil and gas, hospitality and real estate among other market sectors. We help our clients streamline their operations and businesses through our portfolio of solutions, managed services, and consultancy practice. Our team of 1000 professionals are spread throughout the region with anchor offices in Cairo, Riyadh, Dubai, Doha, Nairobi, Dar-es-Salaam, Abuja, Kampala and New Jersey, allowing us to service an ever-increasing client base in over 40 countries.