Secretary

Job description / Role

Roles and Responsibilities

- Conduct day-to-day activities while ensuring compliance to policies and procedures
- Contribute to the identification of opportunities for continuous improvement of systems, processes in line with leading practices
- Establish working relationships with relevant internal stakeholders
- Collect feedback from internal stakeholders on issues being faced and other requirements
- Contribute to the preparation of progress reports directed to all relevant stakeholders to keep them informed of progress
- Meet and greet visitors and ensure they are correctly directed to concerned individuals
- Answer phone calls and take messages or redirect calls ensuring all queries are properly addressed
- Operate office equipment such as copy machines, faxes and phone systems, and coordinate for maintenance when required
- Coordinate with concerned stakeholders informing them of meeting occurrence and time to ensure the attendance of all required parties
- Organize Direct Manager's meeting agendas and schedules and coordinate logistics requirements to ensure the availability of necessary stationary and hospitality services
- Attend meetings as needed, respond to questions and requests, and document attendance to inform Direct Manager of any missing attendees
- Review and assess received queries in order to come up with suitable responses in accordance with Direct Manager's directions and instructions
- Prepare letters, emails, reports, and correspondences as directed using proper professional language and coordinate with concerned stakeholders to ensure timely delivery
- Update database accurately with internal and external names and numbers for proper tracking and future reference

Requirements

Job Qualifications and Requirements

- 0 to 2 years of experience in an Administrative Services field
- Bachelor's Degree in Administrative Affairs or equivalent is required

About the Company

The Professionals is a Saudi leading Consulting firm that was established in 2015 in Riyadh, Saudi Arabia.

Since 2015 until now, we’ve become a successful partner in delivering unique consulting services to our partners who operate in different industries and sectors.

We always combine our service offerings by adopting global best practices with local in-depth understanding and delivering it with a passion to exceed our partners’ expectations to achieve their business objectives.