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Job description / Role
Be a part of our International Consultancy business that spans our five global hubs, where we oversee work for world leading organisations across the public and private sectors.
Will be responsible of monitoring and archiving of documents required by all works both at the field and in the office.
Will have a complete command over the document control system installed by the PMT and approved by the Corporation and will carry on working according to this procedure.
Responsibilities Include
• Create documents when necessary, and will track all correspondences.
• Carry out, systematically, both printed and digital documentation of documents throughout the working period.
• Ensure that the Corporation accesses the document it wishes as soon as it requests.
• Conversant with all process & procedures for the Programme and Projects and their implementation on the relevant systems.
• Supervises the performance of individual members of the document control team on a project-by-project basis, ensuring the efficient delivery of project requirements.
• Performs document controller’s duties when others are on leave.
• Delivers training on procedures and document protocols internally, to the client teams and supply chain.
• Ensures the team’s adherence to the processes and procedures and provides guidance when deviation occurs.
• Performs a comprehensive quality check on each document and associated documents, in accordance with the programme defined documents protocols.
• Performs periodic quality checks to the system registers.
• Supports the team on routine and ad hoc project-wide assignments.
• Produces quantitative, status and analysis reports.
Requirements
• Degree Qualification is essential for client approval.
• Professional Memberships are an advantage but not essential.
• At least 5 years of experience in similar role.
• Must have intermediate to advanced knowledge of MS Office packages especially Word, Excel, PowerPoint, and Outlook.
• Excellent organisational skills.
• Ability to manage multiple and changing priorities in a high volume environment.
• Accuracy and attention to detail.
• A high degree of expertise in technical data management.
• Experience of SharePoint and BIW or other on-line collaboration tools.
• Experience of supporting programme/project focused teams in property or construction environments.
About the Company
Mace is an international consultancy and construction company that has delivered world class projects since 1990. Today we employ over 6,000 people across five global hubs in Europe, Middle East North Africa and India, North America, Asia Pacific and Sub-Saharan Africa.
Four simple values guide our behaviour in our pursuit of a better way; Safety first - going home safe and well, Client focus - deliver on our promise, Create opportunity - for our people to excel, Integrity - always doing the right thing. We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most complex and inspiring projects around the world.
We support our people who are aiming to achieve an academic or professional qualification that will help them develop personally and deliver to the highest standard for our clients. At Mace you can deepen your knowledge, expand your skills and define your own path.