Admin

Job description / Role

The Admin at a brokerage and real estate company in Dubai is responsible for providing administrative support to the team of agents and ensuring smooth operations of the office. The ideal candidate for this role should have excellent organizational skills, attention to detail, and be able to handle multiple tasks efficiently.

Responsibilities:
- Answer and direct phone calls, take messages, and respond to inquiries
- Manage the office calendar and schedule appointments and meetings
- Prepare and edit correspondence, reports, and documents
- Maintain and update files and databases
- Coordinate with clients and assist in the preparation of documents for property transactions
- Handle incoming and outgoing mail and packages
- Monitor office supplies and place orders when necessary
- Assist agents with marketing and advertising activities
- Prepare and submit expense reports and manage office budget
- Assist with organizing and coordinating company events and meetings
- Ensure office equipment and facilities are in good working condition
- Greet and assist visitors and clients in a professional and friendly manner
- Other administrative tasks as assigned by the management team.

Requirements

- High school diploma or equivalent; additional qualification in office administration or secretarial studies is a plus
- Proven experience as an administrative assistant or in a similar role
- Excellent communication and interpersonal skills
- Proficient in Microsoft Office and other relevant software
- Ability to prioritize and multitask in a fast-paced environment
- Strong organizational and time-management skills
- Attention to detail and problem-solving abilities
- Able to maintain confidentiality and exercise discretion
- Familiarity with real estate terminology is a plus.

About the Company

A leading company in UAE.