Admin Assistant - 3 Month Contract

Dubai, UAE

Ref: HP647-2172

Job description / Role

Employment: Full Time

Manpower is the world leader in innovative workforce solutions, connecting human potential to the ambition of business. Combining global reach with local expertise - 4,000 offices in 82 countries - Manpower partners with clients to accelerate their business by providing the people and services that raise the quality, productivity and efficiency of their total workforce.

We are currently seeking an Admin Assistant to support the Program Manager for an assigned client.

This role supports Managed Services Program Operations team with various administrative tasks and general office functions. Responsible for providing efficient and timely administrative support assisting the Program Manager, Vendors, the client Hiring Managers together with providing high levels of customer service during the recruitment sourcing and contractor management processes.

Essential Duties

• Provide first line support to clients/vendors/workers for VMS (Vendor Management System) Support
• Monitor and follow up invoice and milestone submittal and approval in the VMS tool
• Ensuring contractor compliance documents are tracked, completed and filed
• Review new vacancies for accuracy in VMS so vendors can fill orders
• Work with multiple vendors to ensure they have all requirements to fulfil outstanding orders
• Communicate regularly with internal stakeholders on invoicing issues and other administrative requirements
• Schedules interviews for all vendors
• Communicates and shares information regarding contractors, subcontractors and client needs;
• Gathers feedback from client about progress/performance
• Resolves or escalates any issues appropriately.
• Responsible for various other adhoc project & reporting administrative duties

Invoice administration

• Use VMS to generate invoice reports on a regular basis
• Ensure client and vendor invoice payments are timely and accurate
• Validate, update, and manage timesheets and invoice data
• Process and run ad-hoc reports for both internal and external stakeholders
• Compile data from VMS system to be used for invoice reconciliation

Requirements

• Outstanding customer service and interpersonal qualities
• Excellent organisational and time management skills
• Strong administration and PC skills (MS Office & In-house applications)
• Professional and strong communication skills – written & verbal to deal with vendors and key stakeholders
• High level of accuracy and attention to detail with strong problem-solving skills
• Good planning and organising skills- flexible attitude
• Able to multi task in fast paced environment
• General recruitment/HR interest
• 1+ year of proficiency in MS Word and Excel is required

About the Company

We lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work.

ManpowerGroup powers the success of many of the world's most dynamic organizations. We deliver innovative workforce solutions that enhance competitiveness, increase efficiency and spur productivity. Combining global reach with local expertise - 3600 offices in over 80 countries - we know the changing world of work and bring a deep understanding of the companies we work for and the industries we service.

ManpowerGroup entered the Middle East in December 2007 after acquiring local company Clarendon Parker, thus bringing 15 years in-depth local knowledge combined with a global footprint and industry shaping expertise and thought leadership. Manpower Middle East supports clients in the Middle East and North Africa regions. Our business is aligned to key skill specializations to ensure our clients requirements are met by expert and knowledgeable consultants that understand your industry and role requirement.

Our consultants are experts in finding the right talent across all industries in a broad-range of occupations including: