Admin Assistant

Job description / Role

We are currently looking for someone who has a minimum of 1 year working with a legal firm in the UAE.

* Answer telephones and greet clients
* Respond to clients and provide information to clients
* Log and distribute incoming mail including regular and electronic mail
* Set up, organise and maintain paper and electronic filing systems in accordance with recognized procedures and standards
* Process and track legal work
* Record and monitor deadlines
* Update status and tracking reports
* Collect and retrieve information from files as needed
* Create, format, revise and edit legal documents such as wills, deeds, affidavits, complaints, subpoenas and briefs
* Prepare and edit correspondence, minutes, letters, memos, presentations and spreadsheets transcribe dictation
* Review and proofread documents and correspondence to ensure accuracy
* Process and distribute documents effectively
* Gather case evidence and documentation including medical records, statement of charges, client and witness statements interview clients to develop cases
* Plan and schedule appointments, conferences, meetings and travel arrangements for legal staff coordinate logistics for meetings and conferences
* Provide administrative support including copying, scanning and faxing
* Monitor and coordinate the flow of information internally and with external stakeholders

Requirements

Experience and knowledge is key, Planning and organising is a must.

An idea candidate should have a driven deadline, strong verbal and written communication skills.

About the Company

Ignite Search & Selection is a leading Recruitment Agency in the Middle East. Ignite's team of specialist recruiters now works across a range of sectors including Legal, Digital/Technology, Retail/FMCG, Construction and Engineering.

We pride ourselves on given both clients and candidates expert market knowledge in our chosen sectors. We value getting a detailed understanding of our clients and candidates expectations to find the perfect fit for all parties.