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Job description / Role
The Administrative Assistant will aid in crucial routine office and administration functions and be responsible for managing all functions of the front desk.
Responsibilities include but not limited to:
• Take care of package delivery,
• Coordinate scheduling meetings and calendar,
• Preparing documents for signature,
• Printing and copying,
• Dealing and solving issues with utilities, maintenance and technical providers,
• Distribute incoming correspondence,
• Answering a multi-line phone system,
• Place office supply orders,
• Various invoicing,
• Assist in making research and analysis to employees of the company,
• Assisting staff with their general office requirements,
• Greet vendors, customers, and other visitors,
• Professionally communicate with third parties orally and in writing,
• Produce documents and reports in Microsoft Office programs as requested
• CHINESE SPEAKER MANDATORY
Requirements
Experience:
• 2 years of equivalent experience
• Computer proficiency, including MS Word, Excel, Outlook, Power Point
Education:
• Bachelor degree is preferred
• English and Mandarin mandatory
Competencies:
• Ability to read and interpret documents such as operating instructions and procedure manuals
• Ability to speak effectively, present information, and respond to questions from vendors and employees of the organization
• Demonstrate creativity, critical thinking and problem-solving skills.
• Communicate effectively in personal and group settings.
• Demonstrate excellent telephone and interpersonal skills.
• Effect change and demonstrate flexibility and positive leadership.
• Ability to adapt and handle multiple priorities in a dynamic fast paced environment.
• Initiative to resolve emerging challenges.
About the Company
Privately-owned global enterprise in UAE.