Administration Assistant

Job description / Role

Responsible for supporting high-level executives. Provides administrative support and performs numerous duties, including but not limited to the following:

• Handle and prioritize all outgoing or incoming correspondence
• Handle confidential documents ensuring they remain secure.
• Arranging meetings & conferences
• Maintaining all the important files / records
• Over all responsible for handling the manager’s office
• Reading and analyzing submission, letters, agendas, memos and determining significance, routing to appropriate personnel in a timely and efficient manner.
• Taking minutes of meetings and follow up on actions
• Managing project expenses
• Managing documentation and using document control software
• Assisting in Software implementation “data collection “ and coordinate with all stakeholder to ensure tasks are done on time
• Prepare statistical reports.
• Manage spreadsheets and Making PowerPoint Presentation
• Greet and receive visitor.
• Prepare confidential and sensitive documents.
• Determine matters of top priority and handle accordingly.
• Coordinate with all departments to ensure tasks related to the project are completed and done on time
• Plans events and volunteer activities.
• Maintain office procedures.
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
• Operate office equipment, such as photocopy machine and scanner.

Requirements

• Bachelor’s Degree in Business Administration, International Business or related fields
• Excellent skills on MS office
• Proven experience as Executive Secretary or similar administrative role
• Excellent organizational and time management skills
• Integrity and confidentiality
• Project management experience is plus
• Document control experience is plus

About the Company

SME Was established 2014 and expanded quickly to be one of UAE’s most respected technology provider firms. Driven by the passion of its people and commitment to its clients, SME operates in the MENA region and throughout the world.

SME was able to introduce Farvsion as the most comprehensive ERP solution for community and strata management to UAE market and proudly we were able to acquire %35 of Dubai market share.