Administration Assistant

Job description / Role

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will support managers and employees through a variety of tasks related to organization and communication. The successful candidate will be self-motivated, detail-oriented, and able to work independently with little supervision.

Responsibilities
Visa Processing:
• Coordinating the visa processing of employees working closely with the PRO of the company. All processes pertaining applications, renewals, cancellations, and transfers.
• Ensuring compliance with immigration laws and regulations.
• Liaising with government authorities, embassies, and consulates regarding visa matters.
• Keeping accurate records of visa-related / Trade license related documentation and deadlines.
Wage Protection System (WPS) Management:
• Overseeing the implementation and maintenance of the WPS system to ensure timely and accurate payment of employee wages.
• Managing payroll process, must have worked on WPS systems and fully aware of WPS Regulations.
• Addressing any issues or discrepancies related to wage payments promptly and effectively.
• Conducting periodic audits to ensure WPS compliance and accuracy.

Office Administration:
• Providing general administrative support to the HR department, including managing correspondence, scheduling meetings, and maintaining files.
• Coordinating office logistics such as travel arrangements, office supplies procurement, and equipment maintenance.
• Assisting with HR-related projects and initiatives as needed.

Compliance:
• Staying updated on relevant labor laws, regulations, and best practices related to visa processing, WPS, and HR administration.
• Ensuring compliance with company policies and procedures, as well as regulatory requirements.
• Assisting in the development and implementation of HR policies and procedures to enhance compliance and efficiency.
• Well versed with banking transaction.

Salary:
AED 3,000 to 5,000 per month inclusive of fixed allowances.

Requirements

Requirements:
• Proven experience as an administrative assistant or office admin assistant
• Proficiency in MS Office (MS Excel and MS Word, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Bachelors degree holder
• Arabic Speaking preferred
• WPS system knowledge

About the Company

Connecting Minds HR Services FZE is an Executive Recruitment agency that focuses on providing the right fit and tailored approach to help our clients to obtain the right match.

Our Jobs influence our life ! A business is only as good as the people within it. We invest in time, we talk to our clients to understand the business needs, motivation and the goals.

We provide world class services such as Executive Search and Selection through our office located in the UAE. We take pride to get the right fit as we personally interview each candidate for the role. This provides a touch of personalized service that goes an extended way with both the candidate and company. It also gives us the sense of the right match required to make both parties contented.

We come with unique experience in Recruitment, Outsourcing and PRO Services.

We provide search and selection recruitment service in the staffing across different industries.