Administrative Assistant

Job description / Role

• Organize and schedule appointments and meetings
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Order office supplies
• Submit and reconcile reports
• Provide information by answering questions and requests
• Research and creates presentations
• Generate reports related to the assigned specific task
• Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Cover the reception desk when required
• Maintain computer and manual filing systems
• Take accurate minutes of meetings
• Receive, sort, and distribute the mail

Salary:
AED 3,000 to 5,000 per month inclusive of fixed allowances.

Requirements

• Proficient in MS Office (Word, Excel, PowerPoint and Outlook)
• Excellent written and verbal communication skills
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Knowledge of office management systems and procedures
• Strong organizational and planning skills

About the Company

A leading packaging services company in the UAE.